Group IT – Commercial and Invoice Analyst (London) na First Quantum Minerals Ltd.

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Purpose of the role

The Commercial and Invoice Analyst supports the Commercial and Licensing Lead in managing IT financial operations, including invoice processing, budget tracking, procurement coordination, and software licensing support. The role ensures accuracy, compliance, and timely execution of financial and commercial activities within Group IT.

Job & Candidate Requirements 

Key Responsibilities

• Process and validate IT vendor invoices, ensuring accuracy and timely approvals.
• Support tracking activities including reconciliation of actuals vs. forecast.
• Assist in procurement operations including PO creation and vendor coordination (part shipment / receipt information etc)
• Dispute inaccurate POs with suppliers/vendors 
• Maintain records of software licenses and support compliance reporting.
• Generate monthly financial reports and dashboards for budget and license utilization - tracking POs, invoices approved for payment, invoices processed for payment by finance, actuals for various teams compared with monthly forecast
• Coordinate with Finance, Procurement, and IT teams to ensure smooth operations.
• Track contract renewals and support vendor performance monitoring.
• Support internal and external audits related to licensing and financial operations.

Procurement and Budget Management 

• Maintain vendor records, ensure contact information is accurate 
• Manage end-to-end procurement process, obtain quotes, raise orders, track delivery, receive goods and services on internal systems, process associated invoices for payment, close POs, track status of all open POs 
• Ensure purchase requests are in line with available budget 
• Create and circulate monthly group IT financial reports, tracking budget/forecasts 

 Asset Management 

• Manage group level asset registry, including end user computing and infrastructure hardware 
• Maintain IT asset lifecycle management process for corporate office locations, and ensure inventory remains up to date and accurate 

Service Delivery Tasks 

• Manage hardware purchases for corporate office locations 
• Purchase licenses, request quotations from vendors, raise purchase orders and ensure fulfilled correctly by suppliers 
• Assign, monitor and report availability of purchased licenses assigned to colleagues via the Microsoft 365 admin portal 
• Use SNOW software licensing portal to monitor and report on FQML license consumption 
• First line point of contact for requests for changes raised by Group IT teams 

IT Service Desk Administration Tasks – Service Desk Plus Application 

• Resolve tickets raised in the service management queue, prioritise and determine whether new tickets are incidents or service requests  
• Provide responses to incoming tickets, keep colleagues informed of progress and escalate where required 
• Monitor tickets, assignment to relevant teams, follow up to ensure expedient resolution 

Applications Skillset 

• Advanced proficiency in Microsoft Excel and Word.
• Experience with ERP systems/AP Processes for procurement and invoice processing.
• Familiarity with Software Asset Management tools (e.g., SNOW).
• Understanding of M365 Admin Portal for license tracking.
• Ability to use contract management platforms and reporting tools.

Qualifications Required

• Ideally, appropriate qualifications in Math’s and English
• A financial or procurement qualification would be an advantage (e.g., AAT, CIPS Level 2–3)  
• ITIL Foundation certification is a plus.

Experience & Skills Required

• Experience supporting budget tracking and financial reporting.
• Exposure to software licensing and asset management processes.
• Ability to manage invoice workflows and procurement documentation.
• Strong attention to detail and analytical skills.
• Effective communication and collaboration across teams.

Behavioral Traits Required

• Outgoing and comfortable with engaging with all levels of a large multi-national organization.
• Business benefit and outcome driven.
• Commercially astute and value-for-money driven.

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