Administrative Assistant - APC na Lgi

The purpose of this job is to provide accurate and timely administrative services, general office functions and other related duties in accordance with established policies and procedures.

JOB DUTIES:

• Greet visitors and directs to appropriate personnel.
• Answers telephone and gives information to callers or routes calls to appropriate personnel.
• Responsible for typing correspondence and keeping accurate notes, files, records, and reports; including reports such as operations reports, wastewater reports and others.
• Calculates time card information, administers time clock system, and enters any necessary payroll data into payroll system.
• Enters codes and weights from the bill of lading onto the ERP system.
• Responsible for entering all purchase orders for the plant.
• Enters inventory transactions on a daily basis.
• In partnership with shipping and customer service personnel, may have responsibility to keep track of inventory.
• Communicates with suppliers and corporate logistics to schedule and deliver raw materials.
• Schedules product load and unload times with vendors.
• Administers all new hire paperwork processes and acts as liaison to corporate HR.
• Monitors and orders office, employee, and vending supplies.
• Prepares credit card receipts for monthly purchase card processing.
• Completes data entry into preventative maintenance system.
• Performs all safety documentation to include:  preparing for annual safety audits, takes minutes of monthly safety meetings and distributes to staff; and maintains safety manuals and OSHA logs.
• May assist with plant audits as needed.
• Administers plant training system.
• Updates standard operating procedures (SOP’s) for quality team.
• Complies with and follows company food safety and quality policies.
• Sorts and routes incoming mail and prepares for the outgoing mail.
• Maintains file for USDA documentation on export shipments.
• May be responsible for backing up warehouse personnel by checking for shipments, printing and posting order pick lists, and handling outbound bills of lading.
• May assist with Lab responsibilities as needed, including backing up plant Quality Control.
• Quality Control Lab Technician or other qualified personnel will cover for the absence of the Administrative Assistant.

JOB REQUIREMENTS:

• General knowledge of good office practices and business English.
• Ability to handle and maintain confidential information.
• Ability to deal effectively with the public and company personnel.
• Ability to learn and apply the Company’s rules, regulations and procedures.
• Ability to learn and apply APC, Inc.’s safety program, and the related rules, regulation, and procedures.
• Ability to receive and screen office visitors/telephone calls.
• Ability to type 35 or more words per minute in an accurate manner.
• Ability to cooperate with co-workers and supervisors.
• Ability to interpret and work from oral and written instructions.
• Basic skill in math; including a variety of calculations.
• Ability to provide necessary correspondence for the management staff.
• Ability to communicate effectively with APC, Inc. personnel, contractors, vendors, suppliers, and other business related contacts.
• Ability to remain calm and professional during peak periods of activity.
• Knowledge of organizational methods and the ability to manage multiple tasks/projects simultaneously.
• Ability to operate all necessary plant and office equipment required to accomplish job duties such as computers, telephones including voice mail features, fax machines, etc.
• Ability to work daily, weekends and extended hours as necessary.
• Ability to assist other work related areas, as required.
• Knowledge of MS Windows operating system, Microsoft Excel, Word, Outlook and PowerPoint software.
• Ability to operate time clock and payroll systems.

BASIC PHYSICAL REQUIREMENTS:

Approximate:       8-Hour Day (may be longer during peak season)

Key:                             Occasional         =       0% - 33%

                                      Frequent             =       34% - 66%

                                      Continuous        =       67% - 100%

                                      N/A                      =       Not Applicable

Standing - Frequent

Sitting - Continuous

Walking - Frequent

Bending/Kneeling/Crouching/Stooping - Frequent

Reaching Above Shoulder - Occasional

Climbing (stairs, ladders, etc.) - Occasional

Working on Heights:

Unprotected Heights - N/A

Protected Heights - N/A

Lifting Weights from 0 to 50 pounds - Occasional

Push/Pull/Maneuver Equipment/Products/Materials

                        Weighing from 0 to 2,500 pounds - N/A

Being Around and/or Operating Moving Machinery/Equipment - N/A

Operating a Vehicle (as a part of your job) - N/A

Read/Monitor Gauges on Various Equipment/Machinery - N/A

Hand Movements:

Recording Data - Frequent

Operating Office Equipment - Frequent

Operating Computer - Frequent

Simple Grasping (right and left) - Frequent

Firm Grasping (right and left) - Frequent

Fine Manipulating (right and left) - Frequent

Foot Movements to Operate Foot Controls - N/A

Good Vision, Corrected to Normal; or Ability to Access

Required Information and to Perform Job Duties - Yes

Color Definition - Yes

Good Hearing, Corrected to Normal; or Ability to Communicate

and/or Understand Required Information and to Perform Job Duties - Yes

Ability to be Mobile throughout Required Work Areas:                                                               

Office - Continuous

Multiple Locations - Occasional

Plant - Occasional

Equipment/Maintenance or Repair Area - Occasional

Rough Terrain - Occasional

Other - N/A

JOB QUALIFICATIONS:

Education:  High School Diploma or GED required.  Some college coursework preferred.

Experience:  A minimum of 2 years administrative/clerical experience required.

Participates in E-Verify

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