Business Office Manager - St. Cletus - La Grange - Vic. V na Archdiocese of Chicago

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The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards. 

The Parish Business Manager is a professional administrator who reports to the Pastor and functionally to the Director of Vicariate Operations. This Business Manager assists the Pastor with the stewardship to the financial and human resources of the Parish, in accordance with Archdiocesan policies and guidelines

Responsibilities

FINANCIAL MANAGEMENT

• Prepares, evaluates, and communicates the Parish (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and    general ledger.
• Develops monthly variance reports and forecasts. Reviews all reports with the Pastor and Principal (as applicable).
• Ensures proper internal controls are in place and followed.
• Serves as Parish representative to banks, manages accounts, and identifies and resolves discrepancies.
• May perform bookkeeping functions including but not limited to payables and receivables and all other Parish (church and school) revenue and expenses.
• Oversees purchasing, contract negotiations and vendor relationships.
• Acts as the staff liaison to Parish Finance Council; supports School Board as applicable and necessary.
• Coordinates capital campaign pledges and collections, fund raising events, pledge drives, Parish offertory collections and stewardship.
• Utilizes Archdiocesan best practices.
• Confirms that all federal, state and local taxes are paid in accordance with federal, state and local regulations.

SCHOOL SUPPORT (if applicable) 

• Supports principal in developing assumptions for the annual budget.  
• Reforecasts school finances each fall after enrollment season.
• Supports and assists the Principal and Pastor in all school financial management matters.
         Tuition setting process
         Tuition collection process
         Financial aid process
         Expense tracking and management
• Serves as a member of the School Financial Aid committee.

HUMAN RESOURCES MANAGEMENT

• Implements Archdiocesan Human Resources policies; develops Parish specific job descriptions and manages Open Enrollment.
• Manages payment of salaries and benefits.
• Oversees the management of the Parish office (as applicable).

COMMUNICATION/INFORMATION

• Directs/oversees preparation of publication of relevant information presented on the Sunday Bulletin.
• Oversees the maintenance of the Parish census and database.
• Maintains Information Technology including but not limited to computers, internet, telephone, copiers, etc.
• Oversees the management of Parish operational and financial records.

Perform other responsibilities as assigned.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has an annualized salary range of $60,000.00 - $70,000.00 An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.