Accountant III - Payroll Manager - Youth Services & Hospitals na State of Colorado, CO

About the Department

This position is open to current Colorado residents only.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!

Position Duties

About this Unit:

The Payroll and Timekeeping Unit at CDHS is responsible for processing accurate and timely payroll for over 5,500 employees across the state of Colorado. CDHS operates 12 distinct programs, including executive offices, 2 mental health institutes, 3 regional centers, the Division of Youth Services, the Behavioral Health Administration, and 4 veterans’ homes. We support multiple pay cycles—monthly, biweekly, and 7k schedules—each with its own complexities and requirements.

The Payroll Manager exists to (a) supervise assigned  payroll supervisor’s and float position staff , (b) ensure accurate and timely payroll and timekeeping functions are performed effectively, efficiently, timely and in a professional manner to provide accurate payroll payments to employees and to ensure accurate deductions for all applicable taxes, insurance, and other payroll deductions; proper payments are made to third parties; accurate reporting for management, W-2s, and other reporting purposes, (c) prepare documents and reconciliations to respond to audit requests as received by the Office of the State Auditor or other outside auditors (d) advise staff on areas within the department, to correct audit deficiencies, and other issues that arise, (e) ensure critical procedures updated based on current applicable regulations, are trained to necessary staff and are ultimately put into place for performance to maintain the operation of the systems, functions and operations of the Payroll and Timekeeping department.  (g) function as back up for the Department Payroll Administrator and subordinate staff in their absence. 

This position is fully accountable for the work product of three direct subordinate positions as well as second level reporting staff. This position assigns tasks, monitors progress and work flow, verifies, schedules work, and establishes work standards.  The purpose of regular work contacts outside of the supervisory chain are often for the purpose of finding information or solving problems where the issues or results are not already known.

• Determines compliance/noncompliance of payroll/timekeeping practices by researching federal and state rules, accounting practices and regulations.  Identifies and resolves management issues that need improvement.  Develops, establishes, modifies and implements procedures to maintain compliance. 

  
  

• Analyzes problem areas and devises resolutions that assure the integrity of the resulting information.  Implements altered or new procedures.  Analyzes and formulates needed process changes within payroll/timekeeping, based on attendance at meetings requiring the payroll/timekeeping unit’s input, view point, participation, or concerning topics that may impact payroll/timekeeping functions and staff.  Designs and implements appropriate plans of action.

• Participates in system assessment, design and roll out as applicable to assigned duties for both departmental and state wide systems and projects.  Provides insight on over all impacts and participates in a leadership capacity within the payroll department

• Applies generally accepted accounting principles, federal, state and department rules and regulations to resolve non-routine issues, disputes and questions concerning hours worked, leave and overtime calculations, and payroll calculations and adjustments for employees.    Reviews points in contention, negotiates and mediates a reasonable resolution while assessing if departmental process or procedure changes are necessary.  Provides guidance and expertise to subordinate staff and customers in the areas of department assigned duties.  Meets with employees and/or supervisors as necessary to explain generally accepted accounting principles, rules, regulations, policies, and procedures that apply to payroll and timekeeping functions.  Ensures ongoing compliance with all relevant federal and state legislation, policies, and procedures affecting the assigned areas of responsibility, including the Fair Labor Standards Act (FLSA), Internal Revenue Service (IRS), Public Employees’ Retirement Association (PERA), Colorado Code of Regulations, Colorado WINS agreements, Department of Personnel Board Rules and Personnel Director’s Administrative Procedures, and the State of Colorado Fiscal Rules. 

• Promotes and maintains positive and effective relationships between the payroll team members, human resources, department timekeepers, supervisors, employees, Central Payroll, and other stakeholders.  Acts as a liaison with Human Resources and Benefits/Risk Management.  Establishes and implements appropriate procedures to prevent and/or resolve issues.
  
  

• Gathers and analyzes requested documentation for auditors.  Has final accountability for submission of the work product including timeliness, correctness, and soundness.  Serves as an expert to auditors in matters concerning payroll and timekeeping procedures.

• Serves as a back up to the other CDHS Payroll Supervisors (Accountant II’s).

Minimum Qualifications

Minimum Qualifications:
Experience Only:

• Eight (8) years of relevant experience in an occupation related to the work assigned to this position, specifically accounting, finance, payroll

OR

• A combination of related education (coursework requires 27 semester hours completed in accounting or auditing) and/or relevant experience in an occupation related to the work assigned equal to eight (8) years
• Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement

•  Analysis of financial transactions to determine accuracy, completeness, and conformance to established policies and procedures and generally accepted accounting standards
• Preparing, analyzing, and interpreting financial reports, statements and records, (e.g. balance sheets, profit and loss statements, amortization and depreciation schedules) 
•  Assembling data and creating financial projections
• Developing, implementing, modifying and documenting accounting systems 
• Reconciliation of accounts using excel and google sheets
• Calculating and estimating effects of proposed changes in operating programs or accounting operations; 
•  Auditing processes
• Revenue recognition & contract completion recognition
• Account troubleshooting and problem solving
• Implementing and/or designing of financial controls 
• GL system maintenance
• Making account recommendations

• Great attention to detail
• Understanding of details and system interactions 
• Excellent communications skills 
• Experience dealing with difficult situations and customers
• Great data analytic skills
• 2 years of supervisory experience
• Demonstrated proficiency with Microsoft Office software, specifically Excel and Access and/or google products
• Demonstrated experience working with CORE (Advantage)
• Preference will be given to candidates with public-sector and/or government accounting experience
• Demonstrated knowledge and experience with program accounting principles and practices with human-services related programs
• Preference will be given to candidates who demonstrate having greater depth of experience and knowledge related to accounting principles and practices.

• Standard Background – Name check, TRAILS, CMS and JBITS
• This position requires State of Colorado residency at the time of application (unless otherwise identified in this position), and residency within the state throughout the duration of employment in this position.
• Occasional travel, as needed, to facilities or other offices related to training and department requirements
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must

1.  disclose that information on the application 
2.  provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, 
3. provide the employee number from the applicant’s prior State employment.  Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated.  You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.  

• You can find the official appeal form here. 

• You must be deliver the official appeal form to the State Personnel Board:

  • By email ([email protected]), or

  • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or 

  • Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

• At (303) 866-3300, or

•  Refer to the  Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.

  
  

Other Qualifications

Supplemental Information

• How to apply to the State of Colorado (Youtube Video, Runtime 3:59, Closed Captions Available)

• The Assessment Process

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements. 

• Preferred Qualifications & Competencies

• Relevant years of state service experience

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position.  You must complete the official State of Colorado online application.  Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications. Do not use "see resume" or "see attached."

You must meet the minimum qualifications to continue in the selection process.  Part-time work experience will be prorated.

After minimum qualification screening, the comparative analysis process will involve a review and rating of all the information you submit. The comparative analysis step may also include your results from an eSkills Test. 

Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications. 

If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.     

Answer the supplemental questions completely and thoughtfully. We will rate your answers  based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).

If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of Colorado Employee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

Our Values:

• We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

• Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

ADAA Accommodations: 

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment. 

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to [email protected].

The State of Colorado is an equal opportunity employer

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities.  The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).  Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~