Parts Director na Newman Tractor LLC

Description

Guiding with Principles and Passion! Newman Tractor is a heavy equipment sales, rentals & parts dealership. We paired our dealership with used equipment and a wide array of attachments to serve the construction, utility, mining, energy, and agricultural industries. We continue to grow and have expanded to 5 locations across KY, FL, and OH, renting nationwide.

Newman Tractor is founded on strong principles that guide us, our employees, and our customers to always do what is right and pour into those we serve. We strive to be an employer of choice providing our employees with a trusting and nurturing work environment. Our aim is to hire humble & hungry individuals looking to grow in their career both personally & professionally. We believe in sharing our success not only with our employees but also with our greater community and invite you to learn more by applying to our open position!

The Director of Parts provides corporate leadership, operational oversight, and financial control for all parts operations across Newman Tractor locations. This position ensures that each branch operates with consistency, profitability, and process compliance while maintaining accurate inventory controls and high service standards. 

The Director of Parts oversees all corporate-level parts activities including stock order creation, vendor returns, price adjustments, purchase order monitoring and approval, and management of all inventory cycle counts, including field service truck inventories. 

Parts personnel at each branch report directly to their Branch Manager and dotted-line to the Director of Parts for corporate direction, process adherence, and performance accountability. 

Requirements

Corporate Oversight and Leadership 

• Provide strategic direction for all parts operations across Newman Tractor’s branch network, ensuring operational consistency, financial integrity, and customer satisfaction. 
• Develop and maintain Standard Operating Procedures (SOPs) for ordering, receiving, stocking, price control, and returns. 
• Serve as the corporate liaison between branch parts operations, vendors, product support, finance, and rental divisions. 
• Conduct regular operational audits and performance reviews with Branch Managers and the Vice President of Product Support. 
• Drive continuous improvement initiatives that improve efficiency, profitability, and accuracy across all parts operations. 

Inventory and Procurement Management 

• Create and manage all corporate stock orders, vendor returns, and price adjustments for Newman Tractor locations. 
• Monitor and approve purchase orders for parts locations as necessary to ensure policy compliance, budget control, and alignment with purchasing strategy. 
• Review order justification, vendor selection, and cost validation prior to PO approval when escalated to corporate level. 
• Ensure all purchases comply with company approval levels and vendor contract terms. 
• Establish and maintain effective communication between corporate, branch, and vendor representatives to ensure order accuracy and delivery timeliness. 
• Oversee freight recovery programs and vendor rebate processes to maximize profitability. 

Cycle Counts and Inventory Control 

• Manage all cycle counts for each Newman Tractor location, ensuring accuracy and accountability. 
• Oversee all field service truck inventories, ensuring proper tracking, reconciliation, and system alignment with the main branch inventories. 
• Set cycle count frequency, variance thresholds, and reconciliation procedures for all parts and mobile inventories. 
• Investigate and resolve count discrepancies promptly and ensure corrective actions are implemented. 
• Maintain companywide inventory accuracy of 98% or greater. 

Financial Performance and KPI Management 

• Monitor and analyze branch-level parts performance related to gross margin, fill rate, inventory turns, and dead stock. 
• Develop and maintain KPI dashboards for all branches and present results to senior leadership monthly. 
• Partner with Finance to align general ledger (GL) coding, reporting, and cost-of-goods tracking. 
• Identify margin improvement opportunities through pricing strategies, freight recovery, and vendor programs. 
• Provide financial oversight and guidance to Branch Managers on inventory performance and cost management. 

Vendor and Supply Chain Management 

• Develop and maintain strong relationships with OEMs and vendors to secure favorable pricing, programs, and product availability. 
• Evaluate vendor performance metrics for accuracy, delivery timeliness, and compliance with Newman Tractor expectations. 
• Oversee all corporate return authorizations, warranty claims, and restock programs to maximize credit recovery. 
• Negotiate and manage national-level agreements that improve purchasing efficiency and cost competitiveness. 

Training and Development 

• Create and deliver training for parts personnel on ERP utilization, purchasing policies, and inventory control processes. 
• Support Branch Managers in developing their teams by providing coaching and process reinforcement. 
• Lead quarterly review sessions to share best practices, financial results, and policy updates. 
• Ensure all staff adhere to company policies for safety, compliance, and ethical business practices. 

Systems and Process Optimization 

• Partner with IT and ERP (eEmphasys) administrators to improve accuracy, automation, and reporting functionality. 
• Maintain corporate control of system parameters such as reorder points, cost codes, and vendor profiles. 
• Develop and distribute monthly KPI dashboards reflecting branch-level and companywide performance. 
• Integrate telematics and usage data into parts forecasting to support proactive maintenance and fleet uptime. 

Key Performance Expectations and Indicators (KPIs) 

• Establish standardized stock order, PO approval, and return processes across all branches. 
• Implement a unified cycle count program covering branch and field service inventories. 
• Achieve measurable improvements in fill rates, inventory turns, and accuracy. 
• Develop and maintain a corporate parts performance dashboard and reporting cadence. 
• Strengthen vendor relationships to improve pricing, delivery, and rebate opportunities. 
• Inventory Turns great than 4.0 
• Fill Rate greater than 85% 
• Inventory Accuracy greater than 98% (including field service trucks) 
• Dead/Obsolete Inventory less than 5% of total inventory 
• Parts Gross Margin – within company target 
• Purchase Order Compliance at 100% within approval guidelines 
• Customer Satisfaction greater than 95% positive feedback 

Qualifications 

• 10+ years of progressive experience in parts operations or product support management within the heavy equipment or dealership industry. 
• Proven success in multi-location leadership or corporate-level oversight. 
• Strong financial and analytical acumen with a deep understanding of parts inventory management. 
• Proficient in ERP systems (eEmphasys preferred) and Excel-based financial tracking. 
• Excellent leadership, communication, and vendor negotiation skills. 
• Bachelor's degree in business administration, Supply Chain Management, or related field preferred.

Benefits

• 80 hours of paid vacation (prorated in year of hire)
• 401k with up to 4% match of total compensation
• HDHP & Co-pay medical plans with 80% of premium paid by employer for employee coverage (other coverages available)
• Voluntary coverages offered for Dental, Vision, Voluntary Life, Accident & Critical Illness
• Company provided STD, LTD, and Life Insurance
• Yearly work boot allowance
• Company provided uniforms
• Other benefits can be discussed with eligible applicants

Work Details

• Paid Weekly
• Work hours: 7am-5pm, Monday thru Friday