Administrative Assistant 1 (PCN 251783) na State of Alaska

About the Department

ATTENTION ALASKA RESIDENTS ONLY!

The Department of Transportation and Public Facilities (DOT&PF) Northern Region Highways and Aviation is looking for an Administrative Assistant 1 in NOME to help us Keep Alaska Moving!

What you will be doing:

• Provides administrative and technical support for the Western District Maintenance and Operations office, including accounting, procurement, financial tracking, and airport administrative duties.
• Assists the Administrative Assistant 3, District Superintendent, and Airport Manager with personnel actions, regulatory compliance, airport security training, and badging processes.
• Prepares, codes, and tracks expenditures, time sheets, travel documents, and stock requests while maintaining organized financial and administrative records.
• Acts as the main point of contact for the office—handling reception, correspondence, and communication with staff, contractors, and the public.
• Completes special projects and reports, supports airport and maintenance operations, and provides coverage for lead office functions as needed.

Our organization, mission, and culture:

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving.  We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The benefits of joining our team:

Joining the State of Alaska’s Department of Transportation & Public Facilities in Fairbanks means becoming an essential part of a dedicated team where administrative staff are truly the backbone of all field operations. Your role keeps everything running smoothly—without strong internal support and opportunities to grow, the important work outside simply couldn’t happen. Here, you’ll find real chances for career advancement through training, mentorship, and ongoing development. Plus, with job stability, flexible schedules, and comprehensive benefits, you’ll have the foundation to build a rewarding and lasting career in a team that values every contribution.

The working environment you can expect:

This position is based in Nome, Alaska within the Western District. The daily work environment includes interactions with the Rural Airport Manager to assist with compliance-related issues such as safety reports and inspections. You will also collaborate with regional administrative staff on budget functions and regularly work with the finance division to manage invoices and payments. Additionally, you will coordinate stock requests and purchasing needs with the supply section. This dynamic role requires teamwork and effective communication to support the region’s operations.

Who we are looking for:  

We are interested in candidates who possess some or all of the following position specific competencies:
 

• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

• Problem-Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives and to make recommendations.

• Teamwork: Encourages and facilitates cooperation, pride, and trust; fosters commitment and a team culture; works with others to resolve conflict and achieve goals.

• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.

Position Duties

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Minimum Qualifications

**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**

At time of interview, applicants are requested to provide:

• Three (3) professional references with current contact information.
• Copy of current Driver’s License is preferred.

ALASKA RESIDENTS ONLY 
Please be sure to check our residency definition to determine if you qualify.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.
 

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Other Qualifications

For specific information about this position, please contact the hiring manager at the following:

Name: Daniel Schacher, Maintenance and Operations Manager

Phone: 907-451-5276

Email: [email protected]