Fuel Dispatch and Equipment Coordinator na Flatland Energy Services, LLC

Description

We are seeking a detail-oriented and organized Fuel Dispatch and Equipment Coordinator to manage the logistics of our fuel delivery operations and small equipment rentals. This role is integral to ensuring that our fuel deliveries are executed efficiently and in compliance with all regulations, while also managing our small equipment fleet. The ideal candidate will have a strong background in dispatching, knowledge of red dye diesel regulations, and experience with tracking equipment assignments.

Fuel Dispatching and Management:

• Coordinate and dispatch multiple drivers for fuel deliveries, ensuring timely and efficient service.
• Maintain accurate records of fuel dispensed by each driver.
• Monitor and document the amount of fuel stored at two separate facilities.
• Ensure compliance with all legalities and regulations regarding the use and transportation of red dye diesel.
• Communicate with drivers to resolve any issues related to fuel delivery or vehicle maintenance.

Equipment Coordination:

• Track and assign small equipment to crews, both owned and rented, using a comprehensive database.
• Maintain records of equipment and trailer assignments, including which crew has which equipment and the estimated return dates.
• Act as the key contact person for renting small equipment, coordinating with rental companies to secure necessary equipment.
• Ensure that all equipment is returned on time and in good condition, addressing any discrepancies or issues.
• Regularly update the database to reflect the current status of all equipment.

Administrative Duties:

• Prepare and maintain detailed logs, reports, and records related to fuel dispatch and equipment management.
• Assist in the development and implementation of operational procedures to enhance efficiency and compliance.
• Collaborate with the Operations Manager to address any logistical challenges or process improvements.

Requirements

• High school diploma or equivalent; additional certification in logistics, fleet management, or related field preferred.
• Proven experience in dispatching, fleet management, or a similar role.
• Knowledge of regulations and legalities concerning red dye diesel.
• Proficiency in using databases and other software for tracking equipment and fuel management.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.
• Valid driver's license and a clean driving record.

Working Conditions:

• Primarily office-based with occasional travel to facilities and equipment rental locations.
• Standard working hours with occasional overtime as required.