Administrative Assistant na EXP Services Inc.

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Administrative Assistant!

Your work environment at EXP

In this role, you will work directly with the VP of Transportation
 

What a day EXP has in store for you

• Coordinate meetings and travel arrangements.
• Edit and format reports, proposals, and other technical documents.
• Prepare and review proposals, standing offer agreements, and draft proposal documents associated forms, submission etc.
• Compose and distribute meeting notes, routine correspondence, and reports.
• Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription, document binding and document scanning.
• Prepare client and proposal documents as requested, including resumes/CVs specialized tabs for proposals, letters, etc.
• Provide backup/ break coverage for the front office including switchboard/ reception and provide customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers.
• Provide backup support for the other admin teams and divisions as necessary.

 What your experience looks like

• Must have at least 1-2 years of experience in detail oriented administrative support work.
• Post-secondary degree or diploma or equivalent work experience in an administrative capacity.
• Strong people skills, and the ability to work with a wide variety of staff and clients.
• Must have strong Microsoft Word, and Excel skills. Experience in Adobe Acrobat, Bluebeam, and Microsoft PowerPoint would be an asset.
• Must have strong editing and proofreading ability including grammar and sentence structure.
• Create meeting agendas and minutes.
• Strong typing speed and accuracy. 
• Excellent communication skills.
• Skill in preparing clear and concise reports, procedures, correspondences, and other written material.
• Ability to maintain and establish effective working relationships.
• Effective time management and organizational skills.
• Must be able to meet deadlines, well organized, and able to work under pressure.
• Strong proficiency to document existing and new processes.
• Capable to maintain a filing system and accurate records.
• Proven track record to prioritize, organize, and perform multiple work assignments simultaneously.
• Experience in the engineering or construction industry is an asset.
• Must have a valid driver’s license and access to a vehicle. 
   

Company