Registrar na The Association for the Advancement of Mexican Americans

Applicants must meet requirements to be considered.

Position: Registrar

Location: North Campus

Salary is commensurate upon previous experience.

Objective:

The School Registrar ensures the smooth and efficient operation of the school/ organization and coordinates the student body. A Registrar works with School Counselor(s) and handles administrative and clerical tasks as needed. Their duties include but are not limited to proactively working with other school officials to determine the academic calendar and ensure students have received proper communication related to school activities. Interacting with parents and students and monitoring school enrollment

Essential Functions:

• Process registration information for all students.
• Maintain physical and computerized records, including student cumulative folders; coordinate the grading process, verification and correction of grades, progress and failure reports, test scores, scheduling, and student transfer process.
• Interacts with Parents and can answer prospective students’ questions.
• Process new student records, including requesting records from other schools, setting up cumulative folders, and entering information into the student database.
• Generate withdrawal records for withdrawing students and notify affected personnel.
• Collect, enter, and maintain attendance in the student database, including updating parent/doctor notes, daily attendance summary, and six-week attendance reports, and verifying accuracy according to established procedures.
• Prepare student data and teacher data for PEIMS reporting and verify for accuracy.
• Frequently communicate with other employees or the public. 
• The Registrar must be able to exchange accurate information.
• Perform other duties as assigned or required.

 Professionalism:

• To be punctual and be available during official working hours.
• To comply with AAMA policies, standards, rules, regulations, and procedures.
• To take precautions to protect equipment, materials, and facilities.
• To participate responsibly in the school’s improvement initiatives.
• To demonstrate timeliness and attendance for assigned responsibilities.
• To work collaboratively with other professionals and staff.
• To provide and accept evaluative feedback professionally.
• Maintains a high level of ethical behavior and confidentiality of information about school personnel.

Required Qualifications and Skills:

• Assist campus administration with the preparation of reports and student data information.
• Review legal documents and identify legal requirements that affect students at school.
• Assist with distributing testing materials and coordinating summer school registration.
• Skills in accuracy in data entry and file maintenance.
• Ability to communicate effectively; manage multiple priorities and projects; use computer and application software; work well within a team; and maintain accurate and auditable records.

Required Experience:

• Knowledge of basic office software, including Excel.
• Experience working with students of various ages, backgrounds, and ability levels.
• Experience in administrative or accounting support work in a public education environment.

Required Education, Certification, and Qualifications:

• Preferred: Degree with a focus on education or business administration.
• Required: Minimum 3 years’ experience in a school setting