Senior Administrative Assistant na Millennium Physician Group

Senior Administrative Assistant

Onsite - Tampa, FL

Formed in 2008 and headquartered in Fort Myers, Florida, with offices in Florida, North Carolina, and Texas, Millennium Healthcare is the largest independent physician group in the state of Florida and one of the largest in the United States. At Millennium Physician Group, our employees are the foundation of our success. Our promise is to provide you with the tools to do your job successfully, as well as providing a team atmosphere that empowers you to seek better ways to deliver care to our patients and their families. We also promise to care for you as an individual and help you grow in your role The Senior Administrative Assistant is responsible for providing top-tier administrative support to our senior executives and ensuring the smooth operation of our organization. The ideal candidate will demonstrate exceptional organizational skills and a sharp attention to detail, coupled with the ability to manage multiple priorities efficiently in a dynamic healthcare environment. This role requires strong communication skills, proactive problem-solving abilities, and a commitment to delivering high-quality support that facilitates the effectiveness of our leadership team and optimizes operational workflows.

Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
• Handle confidential information with discretion and maintain a high level of integrity.
• Oversee the daily operations of the office, ensuring a well-organized and efficient work environment.
• Manage office supplies inventory and place orders as needed.
• Coordinate with IT and facilities teams to address any office-related issues.
• Serve as the primary point of contact for internal and external communications, including answering phone calls, responding to emails, and greeting visitors.
• Facilitate effective communication between executives and other departments.
• Assist in the planning and execution of company events, meetings, and projects.
• Track project timelines, deliverables, and milestones to ensure timely completion.
• Maintain and organize electronic and physical files, ensuring easy retrieval of information.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Demonstrate excellent guest service to internal team members and patients.
• Perform other related duties as assigned.

Qualifications

• High School Diploma, associate or bachelor's degree a plus
• 5+ years of experience in an administrative support role
• Proven track record of managing complex calendars, travel arrangements, and office operations
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Familiarity with healthcare industry regulations and terminology
• Ability to work independently and as part of a team
• High level of professionalism and confidentiality
• Detail-oriented with a proactive approach to problem-solving
• Strong interpersonal skills and the ability to build positive relationships with colleagues and stakeholders
• Ability to travel as needed
• Ability to work independently in a fast-paced, cross-functional environment

Physical Demands

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker must have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Ability to lift to 15 lbs. independently not to exceed 50 lbs. without help.

Equal Employment Opportunity

MPG is committed to equal employment opportunities. We will not discriminate against employees or applicants for employment in employment opportunities or practices based on race, color, sex (including pregnancy), genetic information, sexual orientation, religion, physical or mental disability, age, military or veteran status, marital status, familial status, national origin, or any other legally protected class.

Equal opportunity applies to all areas of the employment relationship, including hiring, promotions, training, terminations, working conditions, pay, and other terms and conditions of employment.

Millennium Physician Group (MPG) is committed to the full inclusion of all qualified individuals. In keeping with our commitment, MPG will take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, contact [email protected].

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