Commercial Property Administrator (TALENT POOL) chez Cushman & Wakefield | Stevenson

Position Title: Property Administrator

Department: Commercial

Employment Type: Full-Time

Application Deadline: To Be Determined

Please note that this job posting is for a candidate pool. Applications received may be considered for future opportunities over the next six (6) months. Suitable applicants will be contacted if a position matching their skills and experience becomes available during this period.

PURPOSE

Building trust through excellence.

VISION

Relentlessly advancing commercial real estate to provide remarkable experiences.

CULTURE 

Stewardship and empowerment; integrity and fair play; remarkable experiences; mutual respect and authenticity; relationship-driven success; internal recognition and role clarity; fun!

About the Company:

Cushman & Wakefield | Stevenson is a full-service commercial real estate firm in Winnipeg, Manitoba, that provides solutions in brokerage, property management, and advisory services.

We are looking for a Property Administrator to join our Commercial team. If you are a detail-oriented professional property administrator looking for a fun, hardworking, and collaborative team that supports learning and continuous improvement, we want to meet you!

Summary:

The Property Administrator, Commercial, for Cushman & Wakefield | Stevenson has the passion and drive to work closely with and provide support to the Property Manager in the overall management of a commercial real estate portfolio. The Property Administrator is involved in all aspects of day-to-day operations of the property, including tenant relations, managing maintenance activities, maintaining filing systems, assisting with year-end CAM reconciliations, annual collection and preparation of Income & Expense Statements and preparation of real estate documentation and monthly financial reports.

The Property Administrator, Commercial, reports directly to the Vice President, Commercial Property Management.

Required Skills and Abilities:

• Post-secondary degree or college certification in any subject area preferred, or equivalent experience or education in the Property Management Industry.
• 2+ years of professional property administrator experience - detail-oriented and project-oriented; ability to organize information electronically and paper-based.
• Computer Skills – intermediate to advanced skills in Excel, Word, Outlook, and other Microsoft Office programs.
• Experience using Yardi is considered an asset.
• Basic accounting knowledge and understanding of rental terms and leases required in order to assist with lease and budget preparation, year-end CAM reconciliations, and monitoring tenant schedules of rent.
• Knowledge of building systems is considered an asset.
• Ability to work effectively in a rapidly growing/changing environment with a high degree of resourcefulness and adaptability
• Communication Skills – Ability to communicate effectively and professionally, both oral and written, with both internal and external stakeholders; Experience communicating with the media is an asset.
• Relationship Skills – Ability to develop and sustain cooperative working relationships at all levels of the organization; be a mature and self-motivated team player with good conflict-resolution and people management skills; develop productive relationships with vendors.
• Organizational Skills – Ability to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities; ability to project manage and delegate where applicable.
• Decision-Making Skills – Ability to resolve problems using facts and sound reasoning; ability to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.

Duties and Responsibilities:

• Responsible for lease preparation and understanding all lease documentation.
• Prepares and administers contracts for the provision of property services, such as cleaning and maintenance, snow removal, landscaping, etc.
• Coordinates the implementation of repairs, maintenance, and renovations carried out on buildings, and monitors progress while determining whether costs are a building expense or a tenant expense.
• Prepares work orders for Maintenance personnel through Angus.
• Ensures necessary purchase orders are issued, maintained, and tracked.
• Handles utility tracking and implements changes with utility companies where necessary.
• Tracks critical timelines such as POs, insurance certificates for vendors and tenants, annual payments, budgets, CAM reconciliations, and financial statements.
• Assists with the preparation of photocopies, scans, saving, and files, and emails monthly management reports as directed by the Property Manager.
• Prepares and submits monthly AR reporting to the Property Manager and works with Tenants to have any arrears resolved.
• Updates emergency contacts in databases for maintenance on-call procedures.
• Assists with the preparation of legal documentation.
• Tracks door access for buildings and maintains a database of fob information.
• Maintains parking agreements and manages parking lots.
• Provides support and assistance as required to other team members, in particular as workloads fluctuate.
• Collaborates effectively with team members throughout the business from all levels.
• Makes use of knowledge of standard office administrative practices and procedures.
• Ensures that deliverables align with the strategic priorities of the business units supported.
  
• Participates in preparing monthly financial statements, yearly CAM reconciliations, and annual budgets.  
• Conducts business in a fiscally responsible manner, considering budget and potential costs.
• Provides recommendations to the Property Manager on the most efficient use of time and equipment, in order to manage project costs.
• Ensures that all resources (time, supplies, equipment) are used in the most effective and efficient ways to support business activities.
• Prepares different types of correspondence for Tenants and Owners, such as tenant welcome packages, notices, etc., as directed by the Property Manager.
• Handles general correspondence to Tenants and Owners for various items/issues, and as directed by the Property Manager.
• Corresponds with Tenants regarding common area costs and property taxes.
• Participates actively in committees and team meetings as assigned.
• Completes all administration duties for the assigned portfolio.
• Other duties as required and assigned.

Cushman & Wakefield | Stevenson is committed to principles of anti-oppression and employment equity. We strongly encourage members of Indigenous, ethno-racial, 2SLGBTQQIA, female-identifying, Francophone, immigrant, refugee, differently abled, and other equity-seeking groups to apply and self-identify.

If accommodation is required during the hiring process, please inform us once selected for an interview.