Budget Manager (0081424) na University of Hawaii

About the Department

Title: Budget Manager
Position Number: 0081424
Hiring Unit: Administrative Affairs, Business Office
Location: UH at Hilo
Date Posted: October 30, 2025
Closing Date: November 30, 2025
Band: C
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent

Duties and Responsibilities 

Overview

The Budget Manager is responsible for the development, implementation, and oversight of the university's operating budgets. This critical role ensures financial resources are strategically allocated to support the academic mission, operational efficiency, and long-term financial health of the institution. This position involves not only managing and allocating the university's fiscal resources responsibly but also providing crucial analysis and forecasts that inform high-level decision-making, ultimately enabling the university to fulfill its mission of education and community engagement in a sustainable manner.

Strategic Budget Development and Planning

•*Serves as chief budgetary advisor to the VC for Administrative Affairs on the university-wide budget development cycle, working closely with senior leadership, deans, department heads, and other stakeholders to align budget priorities with strategic institutional goals.
•*Develop and implement budgeting policies and procedures.

Budget Execution and Monitoring:

•*Manage the university's consolidated budget, identifying significant variances, trends, and potential fiscal challenges.
•*Provide regular budget reports and dashboards to senior leadership, highlighting key insights and recommending proactive adjustments.
•*Oversee budget transfers, reallocations, and adjustments, ensuring adherence to established financial controls and policies.

Financial Forecasting and Modeling:

•*Develop and maintain sophisticated financial models for forecasting revenues and expenditures under various assumptions.
•*Conduct in-depth analyses of enrollment trends, tuition revenue, state appropriations, and operational costs to inform accurate multi-year budget projections.
•*Prepare ad-hoc financial analyses and reports for special projects and initiatives.

Resource Allocation and Optimization:

•*Collaborate with academic and administrative units to optimize resource allocation across the university.
•*Develop and evaluate funding models for new initiatives, programs, and strategic investments.

System Management and Process Improvement:

•*Continuously seek to improve budgeting processes, tools, and methodologies to enhance efficiency, transparency, and accuracy.
•*Ensure data integrity and consistency within budgeting systems.

Compliance and Reporting:

•*Ensure all budgeting activities comply with institutional policies, state and federal regulations, and applicable accounting standards.
•*Prepare statutory and regulatory financial reports related to the budget as required.

Stakeholder Engagement and Training:

•*Act as a primary resource for deans, department chairs, and administrative staff on budget-related inquiries, policies, and system usage.
•*Develop and deliver training sessions on budgeting tools and principles for university personnel.
•*Establish and foster strong collaborative relationships with the UH Hilo community, UH System personnel, external partners and stakeholders.

Other Duties and Responsibilities:

•Perform such additional responsibilities as may be assigned.

Minimum Qualifications 

•Possession of a baccalaureate degree in Business Administration, Accounting, Public Administration, or related field and 6 year(s) of progressively responsible professional experience with responsibilities for business and budget administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
•Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies in the area of budget administration.
•Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with budget administration.
•Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and innovative approaches.
•Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.
•Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
•Demonstrated ability to operate a personal computer, apply word processing software, and be proficient in Microsoft Office software applications such as Excel, Word, and Access.
•For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Supplemental Minimum Qualifications

•Demonstrated ability to prepare complex financial and budget management reports including but not limited to financial modeling and forecasting.
•Demonstrated exceptional analytical, quantitative, and problem-solving skills with a meticulous attention to detail.

Desirable Qualifications 

•At least 5 years of budget planning experience in a public institution of higher education.
•Experience in reviewing legislative bills, drafting impact statements, and responding to legislative staff inquiries.
•Working knowledge of higher education systems; Kuali Financial System (KFS), Jasper Reports Server (JRS), and Banner Student Information System or similar systems utilized by institutions of higher education.
•Knowledge of the laws, rules, regulations and administrative procedures pertinent to higher education in the State of Hawaii

To Apply:  Click on the “Apply” button on the top right corner of the screen to complete an application and attach each required document.  A complete application must include: 

1.Cover letter explaining how each minimum and desirable qualification is met
2.Resume
3.Names and addresses, email addresses and telephone numbers of three [3] current professional references
4.Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment)

Do not include any self-identifying photos and REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND DATE OF BIRTH ON TRANSCRIPT COPIES. All requested documents/information become the property of the University of Hawai'i at Hilo. Failure to submit all requested documents/information shall deem an application to be incomplete and will not be considered. Electronic submissions only.  

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Kalei Rapoza, [email protected]

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/