Office Assistant, Building Operations na AMERICAN GEOPHYSICAL UNION

Description

THIS IS AN IN OFFICE POSITION - Working at our AGU Headquarters in DC

WHY JOIN AGU

Our employees are our most valuable assets! You will feel welcomed and supported from the moment you join our team, and you will take part in strengthening and evolving our workplace culture.
We offer work-life balance and innovative benefits.

• Work-life balance: Unlimited PTO, Summer Fridays off, paid holidays, military leave.
• Benefits: Medical, dental, vision, life Insurance, disability coverage, employee assistance program, wellness, tuition reimbursement, 403(b) plan, FSA, HSA, theft protection, pet care, personal and professional development, Work Pal, Parental leave and much more.

WHO WE ARE

The American Geophysical Union (AGU) supports a global community of more than half a million professionals and advocates in the Earth and space sciences.
Through broad and inclusive partnerships, AGU aims to advance discovery and solution science that accelerates knowledge and creates solutions that are ethical, unbiased, and respectful of communities and their values. Our programs include serving as a scholarly publisher, convening virtual and in-person events, and providing career support. We live our values in everything we do, such as our net-zero energy renovated building in Washington, D.C., and our Ethics and Equity Center, which fosters a diverse and inclusive geoscience community to ensure responsible conduct.

This is an exciting time to work at AGU. Every day we approach our work with a sense of purpose, and we look for others who share that passion and desire for a career with impact.

WHO YOU ARE

As the Office Assistant you will provide administrative and operational support to the Building Operations department. You will ensure smooth daily operations by assisting with office tasks, scheduling, recordkeeping, and staff services. You will also support safety trainings, building tours, sustainability tracking, and basic facility upkeep, contributing to the overall efficiency and success of AGU’s building operations.

WHAT YOU WILL DO

• Provide general administrative support to the Building Operations team.
• Maintain and organize department files, records, and documentation.
• Assist with scheduling meetings, preparing agendas, and taking meeting notes as needed.
• Support staff by preparing correspondence, reports, and other documents.
• Monitor office supplies and assist with ordering and inventory control.
• Assist with coordinating vendor visits, deliveries, and service requests.
• Greet visitors, answer phones, and direct inquiries to appropriate staff members.
• Assist with mail deliveries, sorting, and distribution.
• Maintain the kitchen area by cleaning and re-stocking supplies.
• Coordinate security access for staff during onboarding and termination processes.
• Schedule and coordinate fire evacuation drills, CPR training, and active shooter training.
• Schedule building tours, track attendance, and collect data from tours.
• Collect and record data related to waste, recycling, and composting.
• Provide support for departmental events, trainings, or special projects as requested.
• Assist the Director of Building Operations with special projects and other duties as assigned
• Perform other duties as required or assigned which are reasonably within the scope of the duties in this job classification.

WHAT YOU WILL BRING

• High school diploma or equivalent required; some college coursework preferred.
• 3+ years of administrative or office support experience preferred.
• Prior experience coordinating trainings or handling security access is a plus.
• Organizational skills with attention to detail.
• Ability to juggle multiple tasks with efficiency.
• Ability to provide courteous and professional customer service through positive collaboration.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint and Teams).
• Ability to work independently with minimal supervision.
• Ability to communicate effectively, in an impactful manner, both verbally and in writing with internal and external stakeholders.
• Exercise discretion in all confidential matters.

AGU ESSENTIAL VALUES

• Accountability: Own it.
• Excellence: Give your all.
• Member & Customer Service: Members & Customers first.
• Teamwork: Together everyone achieves more.
• Respect-Earn it and give it.
• Integrity- Do the right thing.

HIRING SPECIFICS

• We understand that it is unrealistic for candidates to fulfill 100% of the criteria listed in a job posting. However, we encourage you to apply if you meet many of the requirements because we know that skills evolve. If you are willing to learn and evolve alongside us, join our team!
• Full Time, Non-Exempt/ Hourly, position
• The Hourly pay range for this position is Minimum-$23.38, Mid $29.23 and Max $33.02 We take in a lot of factors in determining the final pay.
• AGU will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
• Work Authorization: We will not sponsor applicants for work visas in the US.
• We care deeply about fairness so you can be ensured that your application will never be judged based on religious belief, age, color, race, creed, marital status, gender, sexual orientation, political affiliation, ethnic origin, or disability.
• Veterans and people with disability are encouraged to apply.

Qualifications