Chair's and Director’s Secretary/Graduate Program Assistant na Simon Fraser University

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The Department of History and Global Asia program is a dynamic academic unit in the Faculty of Arts and Social Sciences. We support faculty and students through academic and programmatic assistance, event planning, and day-to-day administration. Our team plays a key role in advancing SFU’s commitments to equity, inclusion, and global engagement by enabling impactful teaching, research, and community outreach. We are a collaborative and supportive team that values professionalism, adaptability, and open communication in fostering a welcoming and inclusive environment.

About the Role

This role provides critical administrative and secretarial support to the Department of History and Global Asia (GA) program, serving both the History's Department Chair, Director of GA and History's Graduate Program Chair. As a key point of contact for faculty and graduate students, the position supports a wide range of academic functions — from coordinating graduate admissions and thesis defenses to supporting faculty appointments and departmental committees. The successful candidate will contribute directly to the department’s goals of academic excellence, inclusive student support, and operational effectiveness. Furthermore, this role supports faculty renewal processes, graduate student funding coordination, and the preparation for an upcoming departmental review. It’s an exciting opportunity to join a collaborative team and contribute meaningfully to the department’s success.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced academic environment. They demonstrate excellent communication and interpersonal skills, with the ability to support both faculty and students with professionalism and discretion. Strong judgment, initiative, and the ability to manage multiple priorities are essential. Proficiency with administrative systems, database management, and Microsoft Office is expected. Familiarity with SFU processes or post-secondary environments is an asset. The successful candidate will be a collaborative team player who values equity, inclusion, and student-centered service.

Full Job Description

Qualifications

High school graduation and one year of post-secondary education or formal program equivalent, including training in word processing, database, spreadsheet, and secretarial practices. 3 years minimum experience.  An equivalent combination of formal education, certificate/program of study ad experience is acceptable.

• Excellent organizational, time management, and multitasking skills with strong attention to detail. Ability to work independently, exercise sound judgment, and respond effectively in a complex academic environment.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong written and verbal communication skills, including the ability to draft correspondence and take meeting minutes.
• Proficiency with Microsoft Office (Word, Excel), database management, and web content updates.
• Experience working in graduate program administration is an asset.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• 3 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Funding for professional development expenses*
• And more! View our benefits brochure

*Prorated for part-time employees

Additional Information

This position offers an opportunity to contribute meaningfully to a dynamic academic environment that values collaboration, equity, and student success. The Department of History and Global Asia program is committed to fostering an inclusive workplace that reflects the diversity of our students and communities. We welcome applications from individuals who bring a range of experiences, perspectives, and skills to the role. The successful candidate will join a supportive team environment with opportunities for training and professional development.

For external candidates, the starting salary is the first step of the salary range.

Days/hours of work are 5.25 hours/4 days.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact [email protected].