Administrative Assistant na City of Rancho Cucamonga, CA

About the Department

The Engineering Services Department consists of three separate sections, Land Development, Project Delivery, and Transportation with a total of twenty-four (24) staff spanning various roles.

From its earliest days, the City of Rancho Cucamonga was dubbed the "City with a Plan" and over the past forty years, we have been creating a World Class Community. So, what does this have to do with engineering? Everything!

Engineering is more than simply building and maintaining roads, it's about providing the built environment that is the context for the people and the places of our lives. As we move into our fifth decade as a City, we are continuing to build a World Class Community for our children and grandchildren to enjoy. One that takes the best parts of our past and continues growing and reimagining itself for the future. We are excited to have the opportunity to play a big part in what is coming next for our community.

Position Duties

The Engineering Services Department is looking to fill a Part-Time, Temporary Administrative Assistant position (through at least June 30, 2026) to support the full-time administrative and leadership team in completing a comprehensive physical and digital file cleanup and document storage process improvement project. This position reports directly to the Executive Assistant and will be a member of the Engineering Services Department’s Administrative Team.

You’ll play a key role in helping to kick-start and maintain momentum for the file clean-up and document storage process improvement project. This project is a long-time coming and is important to push the Department forward in its efforts to manage files more efficiently and move towards its goal of digitizing records where possible. You will utilize the City’s records retention policy as well as project file best practices to streamline existing records by helping de-bulk, prepare for digitization, discern what can be destroyed and what will need to be maintained in physical form, and develop new systems and processes for future document management and control.

What we’re looking for:

• Someone who takes pride in helping others succeed.
• Experience in administrative support, customer service, or records maintenance/management.
• Strong organization and time management skills.
• Ability to anticipate needs, solve problems, and streamline processes.
• A friendly, welcoming presence with excellent written and verbal communication skills.

This position might be perfect for you if:

• Thrive on organization!
• You love looking for patterns and insights to gain a better understanding of how to navigate or improve a situation.
• You are detail-oriented and like to find the little things that make a big difference.
• You are a self-starter who enjoys problem solving and critical thinking.
• You are resourceful, creative, and have a positive can-do attitude.
• You are friendly and approachable and enjoy helping others succeed.

Minimum Qualifications

Education and/or Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.  A typical way to qualify is: Equivalent to graduation from high school and 2 years of progressively responsible administrative experience.

Knowledge, Skills, and Abilities:
Office procedures; office equipment; telephone etiquette; rules of proper English usage, grammar, punctuation, and spelling; the use of  personal computing equipment and associated office software used for word processing and spreadsheets; basic record keeping principles and practices; business letter writing and the standard format for typed materials; arithmetic calculations including percentages, fractions, averages or other formulas; perform detailed office support work within classification level; type routine correspondence from drafts; use initiative and sound independent judgment within established guidelines; organize and prioritize work; maintain accurate files and records; establish and maintain effective working relationships with those contacted in the course of the work; operate a variety of office machines including but not limited to a multi-lined telephone, facsimile machine, calculator and copier; establish and maintain various electronic and/or manual recordkeeping systems.

Special Requirements:
Specified assignments require possession of a valid California Driver's License.

All levels require a minimum keyboarding ability of 40 words per minute or demonstrated proficiency at an advanced level in Word.

Other Qualifications

APPLICATION PROCESS
All applicants are required to apply online at www.cityofrc.us. This position will close on Wednesday, November 12, 2025 at 11:59 pm, or until 50 applications have been received. 

Applications must be complete and demonstrate that the minimum qualifications are met. All statements made on the application are subject to investigation and verification.  Resumes may be attached to completed application form as supplemental information and will not be accepted in lieu of an official application form. Applications will be screened and the most qualified candidates who best match the needs of the City will be invited to compete further in the examination process.  All candidates will be notified of their application status by email throughout the recruitment process. Candidates invited to compete in the examination process, who successfully pass the examination process, will be place on an eligibility list. The candidate on the eligibility list who most closely meets the requirements of the City may be selected to receive a final offer. The City may conclude that none of the candidates, even those who meet the minimum qualifications, are appropriate for the position.
 
Successful candidates shall be required to:

• Pass a reference and background verification. References will not be contacted until a mutual interest has been established, and
• Provide proof of a valid California driver's license and be insurable; and
• Degree Verification; and
• Pass a pre-employment medical exam