Accounting Clerk na Granby Ranch

Description

ACCOUNTING CLERK

Reports To: Accounting Manager

Department: Accounting

Status: Year-Round, Full-Time

POSITION SUMMARY: 

The Accounting Clerk is responsible for the daily, weekly, and monthly reconciliation of credit card sales and accounts payable/accounts receivable at the direction of the Accounting Manager. This position is also responsible for vendor maintenance including new vendor set up, collecting and tracking of certificates of insurance (COI), W-9s, and worker’s compensation (WC) coverage, data entry, monitoring Accounting email addresses, coding/entering of accounts payable (AP) and accounts receivable (AR), monthly profit and loss department budget meetings, annual WC audit preparation, annual vendor 1099 YE spreadsheet preparation, capital budget review/tracking, and supporting various departments through spreadsheet data compilation and analysis.

ESSENTIAL JOB FUNCTIONS:

· Process all account payables and account receivables

· Cash counting, In-house department change orders, credit card reconciliation

· A/P vendor maintenance (request COIs, WC insurance, W9, etc.)

· Basic office skills include scanning, filing and uploading documents to accounting software, etc.

· Assist Accounting Manager in daily POS reconciliation, including confirming register banks.

· Oversee personal company email and 2 Accounting email addresses

· Reconcile vendor statements

ADDITIONAL DUTIES AND RESPONSIBILITIES:

· Assist with coordinating/scheduling/leading - monthly P&L budget meetings

· Assist prepping annual worker’s compensation audit spreadsheet

· Assist prepping annual 1099 YE spreadsheet

· Various department spreadsheet compilation, assistance, maintenance, management, and analysis

· Review/track capital budget with department managers – as needed

· Deposit cash and request change orders at local bank – as needed

· Remote check deposits – as needed

· Process internal company check requests and invoice requests – as needed

· New vendor set up including requesting COI and W-9 – as needed

· Ability to collaborate with department leaders to solve problems.

· Establish and maintain positive, productive, professional relationships with managers and staff.

· Act as a positive, professional role model, adhering to the company’s hospitality standards.

· Maintain an exceptional level of guest service in all interaction with guests, fellow employees, and management.

· Assist and support other departments for races, events and operations on high volume days.

· Other duties as assigned.

Requirements

 SKILLS, KNOWLEDGE, AND ABILITIES:

· Attention to detail and strong organizational skills required.

· Ability to multi-task effectively.

· Comfortable using Excel as an analysis and reconciliation tool.

· Quickbooks Online software experience helpful.

· Talking to others to convey information effectively.

· Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

· Actively looking for ways to help people.

· Speak, read, write in English fluently.

· Communicating effectively in verbally and in writing as appropriate for the needs of the audience.

· Previous cash handling experience a plus.

· Basic-to-intermediate Microsoft Office skills (Word, Excel, etc.).

EDUCATION, EXPERIENCE, AND CERTIFICATIONS:

· High School diploma or equivalent required

· 2 or 4 year college degree preferred

· Minimum 2 years' administrative experience required

· Minimum 2 years' experience in AP preferred

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

· Must be able to work weekends and holidays, as required. 

· Must be able to lift up to 25 lbs.

· Dexterity for utilizing keyboard

· Verbal and auditory abilities are necessary for communication with others.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.