Unit Assistant na State of Michigan, MI

About the Department

The Senate Fiscal Agency, a nonpartisan agency of the Michigan Legislature, is seeking a Unit Assistant. Unit Assistants are responsible primarily for preparing budget documents, word documents, and other duties for their assigned unit, consisting of the Associate Director and Fiscal Analysts. This Unit Assistant will also act as backup to the Business Manager, playing a critical role in processing Agency bills, payroll processing, and assisting in other HR functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Performs accurate and timely word processing and proofreading of all reports, issue papers, tables, analyses, budget-related material, and correspondence for the assigned unit.
2. Assists management in designing, formatting, and editing for consistency in Agency products.
3. Performs other duties as assigned by management personnel, which may include backup of business manager functions.
4. Serve on internal Senate Fiscal Agency committees.

Position Duties

Successful candidates must possess a strong attention to detail and ability to process confidential information accurately. Proficiency in Microsoft Word, Excel, Adobe Illustrator and InDesign, as well as experience with State of Michigan payroll systems (SIGMA and Infor/HRMN), is encouraged.

Minimum Qualifications

1. Extensive experience with Microsoft Word, PowerPoint, Excel, Adobe, or other applicable software, and the ability to learn new technologies and software, as needed.
2. Knowledge of the organization, punctuation, and composition of business letters, reports, charts, and tabular material.
3. Knowledge of correct English usage, spelling, and punctuation.
4. Ability to prioritize workloads during stressful situations occurring as a result of short deadlines.
5. Ability to use tact, discretion, and judgment in communications and distribution of information.

PHYSICAL DEMANDS AND ENVIRONMENTAL SETTINGS:
This job is performed in a general office environment and generally requires minimal physical effort or exertion. A significant amount of each day is spent working at a personal computer. The incumbent will be required to communicate orally and in writing. There is pressure to work with multiple priorities under tight time frames. The job duties may require more than a normal 40-hour work week, especially while the Legislature is in session, when evening, weekend, and holiday hours may be necessary.
Note: In addition to the above, Unit Assistants also possess the same qualifications as listed in the Bill Analysis Assistant Job Description. This list is not intended to be exhaustive. Responsibilities and duties may change at the discretion of the Director of the Senate Fiscal Agency, his or her designee, or the Associate Director. Under MCL 4.1501(4), individuals employed by the Senate Fiscal Agency are nontenured, at-will employees. The Senate Fiscal Agency Governing Board may discipline, transfer, demote, suspend, or summarily discharge an employee.

Other Qualifications

To apply, submit a cover letter, resume, and three references electronically to:

Linda Scott, Business Manager
Senate Fiscal Agency
Email: [email protected]

Review of applications will begin as soon as practicable and will continue until the position is filled. Employment is at-will, noncivil service. The Senate Fiscal Agency considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, height, weight, disability, marital status, sexual orientation, gender identity or expression, or any other legally protected status. If you are a person with a qualified disability, you may request any needed reasonable accommodation to participate in the application, testing, and/or interview process by contacting the Senate Fiscal Agency ADA Coordinator at (517) 373-2768.