Field Coordinator na GRADY RENTALS LLC

Description

Position Summary

The Field Coordinator serves as a key support role to the Carrollton Operations Manager, designed to strengthen the performance, organization, and responsiveness of the Grady Rentals and ProFlow business units. This position acts as the primary internal point of contact for all field personnel, coordinating equipment, personnel, inventory, and other assets to ensure efficient job execution and operational preparedness.

This role exists to enhance the Operations Manager’s effectiveness — not to replace or duplicate it. By managing day-to-day coordination, field readiness, and documentation accuracy, the Field Coordinator allows the Operations Manager to focus more effectively on location growth, client relationships, and long-term profitability.

The Field Coordinator works closely with Safety, Human Resources, and other support departments to maintain compliance, readiness, and efficiency across the team. They also help develop and maintain Standard Operating Procedures (S.O.P.s) to create consistency across field operations, streamline workflow, and ensure performance aligns with both company standards and customer expectations.

While not directly responsible for the P&L, this position plays a vital role in controlling costs, improving job readiness, and ensuring accurate job cost tracking to support financial performance. As an oilfield service company operating 24/7/365, this position requires flexibility, teamwork, and after-hours availability. Rotating weekend coverage and travel are required to maintain seamless operational continuity.

Key Responsibilities

• Partner with the Operations Manager to execute daily operational objectives, ensuring continuity and responsiveness across field activities.
• Serve as the central coordination point for field operations across Grady Rentals and ProFlow business units.
• Plan, assign, and track personnel, equipment, and assets to ensure operational readiness and timely job execution.
• Oversee the accuracy and completion of daily field tickets, ensuring all billing, job costing, asset utilization, and personnel hours are properly documented and submitted to the Operations Manager for review and final approval prior to invoicing.
• Provide first-line troubleshooting support for field calls involving oilfield rental equipment, environmental containment, and flowback systems.
• Support the Operations Manager with oversight and operational troubleshooting in containment and flowback services when required.
• Develop and help manage Standard Operating Procedures (S.O.P.s) that improve consistency, workflow efficiency, and quality of field operations.
• Source required assets, equipment, and materials from approved vendors when not available in company inventory.
• Coordinate with other Grady Rentals yards to facilitate labor or equipment sharing based on workload and availability.
• Collaborate with the Operations Manager to balance managerial workload and field supervision during fluctuations in activity or staffing levels.
• Coordinate with Safety to ensure personnel certifications, training, and equipment inspections are current and compliant.
• Partner with Human Resources to ensure staffing levels meet operational demand and employees are trained and prepared for field assignments.
• Review labor, material, and equipment expenses for accuracy and efficiency, escalating discrepancies or concerns as needed.
• Maintain visibility of ongoing and upcoming jobs, proactively identifying resource needs, vendor support requirements, and potential bottlenecks.
• Track and communicate equipment availability, maintenance needs, and mobilization schedules to the Operations Manager.
• Maintain clear, timely communication between field employees, operations management, and supporting departments.
• Respond to field calls after hours and on weekends to assist with operational issues and ensure continuous client support.
• Travel to various job sites and other company locations as needed to support operational execution.

Qualifications

Qualifications

• Minimum 3–5 years of oilfield service or related operations experience required; background in oilfield rentals, containment, or flowback operations strongly preferred.
• Strong understanding of oilfield rental equipment, including setup, troubleshooting, and operational best practices.
• Working knowledge of environmental containment and flowback systems and the ability to assist with technical troubleshooting and field oversight.
• Strong organizational and communication skills with the ability to multitask in a fast-paced environment.
• Proven ability to coordinate logistics involving personnel, equipment, and materials.
• Experience developing and implementing Standard Operating Procedures or similar process documentation preferred.
• Experience reviewing and validating field tickets, job costing, and billing documentation.
• Experience sourcing third-party equipment, labor, or services in a field operations setting preferred.
• Working knowledge of Microsoft Dynamics 365 Business Central, Pedigree, or similar ERP and asset tracking systems preferred.
• Demonstrated ability to collaborate effectively with multiple departments (Operations, Safety, HR, Maintenance, and Accounting).
• Strong problem-solving skills and sound judgment in high-pressure situations.
• Willingness to maintain flexible work hours, including nights, weekends, and travel as operational needs require.
• Bilingual (Spanish/English) preferred.

Key Competencies

• Operational Coordination & Execution
• Communication & Collaboration
• Oilfield Equipment Knowledge & Troubleshooting
• Resource Planning & Vendor Sourcing
• SOP Development & Implementation
• Accuracy & Attention to Detail
• Billing and Job Cost Awareness
• Adaptability to Changing Workloads
• Safety & Compliance Awareness
• Decision-Making Under Pressure
• Accountability & Follow-Through
• Partnership & Team Support