Clinical Executive Assistant na Lifebanc

Job Summary:

This position is responsible for providing administrative support for the Chief Operations Officer and all clinical departments. The position ensures the efficiency and effectiveness of clinical operations. 

Essential Functions:

• Performs various administrative functions supporting the Chief Operations Officer to ensure successful and effective daily operations of the clinical branch of the organization. 
• Manages and maintains the calendars and schedules to ensure business obligations are satisfied. 
• Plans and coordinates meetings to maximize availability and efficiency of Lifebanc. 
• Prepares/Edits correspondence and various documents from written material or creates correspondence from information provided. 
• Coordinates and attends monthly staff meetings and prepares agendas, handouts, and meeting minutes. 
• Supports facilitation of Lifebanc’s strategic goals. 
• Develops and implements efficient documentation and administrative systems.
• Provides comprehensive meeting support through detailed note taking and follow-up.
• Coordinates internal meetings which include monthly department meetings, one-on-one and strategy sessions.
• Understands and analyzes foundational KPI’s for areas of improvement.
• Performs data gathering and analysis to assist with clinical trend and results monitoring.
• Coordinates action item tracking, follow-up, and reporting related to continuous improvement activities or project management activities.
• Assists with collection and reporting of departmental schedules, time keeping, and productivity data.
• Manages expenses, schedules, and travel arrangements.
• Manages events and interfacing with external partners.
• Conducts research, assembles and analyzes data to prepare reports and documents. 
• Collaborates with internal staff at all levels of the organization and external clients as needed. 
• Prepares correspondence and various documents from written material or creates correspondence from information provided by the Chief Operations Officer. 
• Supports Operational departments as needed. 
• Assists with special projects that advance the organization’s strategic goals.
• Maintains a database of administrative files for the Chief Operations Officer. 
• Performs all other duties as assigned. 

Education and Experience:

• Associate or bachelor's degree in business or management field or related area and 5-6 years of executive/administrative assistant experience. 

Knowledge, Skills, and Abilities:

• Knowledge of and skill in using correct grammar, spelling, and punctuation in written materials. 
• Demonstrated strong knowledge of and ability in using a PC and related Microsoft Office software (such as Word, Excel, Outlook, and Access). 
• Ability to communicate with people of all levels, i.e., physicians, nurses, families, clergy, and staff regarding sensitive issues. 
• Ability to exercise initiative and sound judgment. 
• Ability to maintain confidentiality and exercise discretion. 
• Ability to function as a team member. 
• Skill in problem solving. 

Physical Requirements: 

• Ability to lift 25 lbs. and sit or stand for extended periods of time.