Executive Administrative Assistant to the CEO na Picayune Rancheria of the Chukchansi Indians

Job Title: Executive Administrative Assistant to the CEO

Reports to: Chief Executive Officer, Chukchansi Finance Company, Inc.

Benefits: N/A

Classification: Non-Exempt

Status: Part-Time, remote/hybrid 

Location: Coarsegold, CA

JOB SUMMARY 

Chukchansi Finance Company is seeking a dependable and organized Executive Assistant to the CEO to support daily administrative and operational tasks. The role includes scheduling meetings, preparing documents, handling correspondence, and assisting with general office coordination. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.

Essential Duties: 

• Record, transcribe, and distribute meeting minutes accurately and promptly.
• Transcribe speech, notes, or data into clear written documents.
• Greet and screen visitors, ensuring appropriate access to executive offices.
• Utilize a variety of software applications including word processing, spreadsheets, databases, and presentation tools.
• Read and evaluate incoming communications; respond or route appropriately.
• Coordinate travel arrangements for executives, including transportation, lodging, and itineraries.
• Perform general office duties such as supply ordering and record/database maintenance.
• Provide virtual administrative support as needed.
• Open, sort, and distribute incoming correspondence, emails, and faxes.
• Offer general clerical and administrative support to executives and staff.
• Supports departmental operations through additional duties as needed.

Key Responsibilities 

• Serve as the primary administrative liaison for the CEO and senior leadership team, managing schedules, correspondence, and high-priority initiatives.
• Prepare, review, and distribute executive-level documents, including financial reports, investor presentations, regulatory filings, and Board of Directors materials.
• Coordinate internal and external meetings; ensure executives are prepared with agendas, briefing materials, and post-meeting action items.

Education and Experience 

• Bachelor’s or Master’s degree in Finance, Accounting, Business Administration, or related field. 
• Minimum of 1–2 years of experience in a related administrative or assistant role preferred.
• Employment is contingent upon successful completion of a background check and pre-employment drug screening.
• Must possess a valid driver’s license and maintain a satisfactory driving record.

Application Process

To apply, please submit the following materials:

• Completed application form

• Current resume

• Documentation of higher education

• Verification of Tribal enrollment (required if claiming Tribal or Indian Preference)

Submission Instructions 

Applications may be submitted on-line, by walk-in, email, or regular mail. Please send all materials to:

Human Resources Department P.O. Box 2226 Oakhurst, CA 93644 or Email: [email protected]

In accordance with applicable Tribal law and Title VII of the Civil Rights Act of 1964, the Picayune Rancheria of the Chukchansi Indians (PRCI) Administration provides employment preference to enrolled PRCI Tribal Members. To qualify, applicants must submit valid proof of enrollment. Tribal Members who meet the minimum qualifications will be given preference in hiring, promotion, transfer, and layoff decisions. During the interview process, PRCI Tribal Members will receive an additional 7.5 points (10% of the 75-point interview rubric). Non-PRCI Native American candidates will receive an additional 5 points (6.7% of the total points) in accordance with Indian Preference guidelines. 

INDIAN PREFERENCE STATEMENT:

In compliance with 25 CFR Part 276 and Title VII of the Civil Rights Act, Sections 701(b) and 703(i), employment preference shall be given to qualified applicants who are enrolled members of the Picayune Rancheria of the Chukchansi Indians, and secondarily, to another qualified American Indian/Alaska Native Candidate.