Proposal and Business Development Manager I/II/Sr - ASG na None

 Summary:

Responsible for supporting the company’s established marketing strategies and to initiate, facilitate, compile, write, edit, review, and submit proposal responses for federal and state agencies through the development of proposals, statement of qualifications, client presentations, and marketing collateral. The Proposal Manager I/II/Sr will exhibit and exercise exceptional communications and time management skills to coordinate nation-wide proposal efforts through the collaboration of all operational and support service activities. The Proposal Manager I/II/Sr serves as a central hub for all stakeholders during the proposal, choreographing activities between operations, business development, price teams, shared services, team members, consultants, vendors, customers, and management.

The salary range for this position is $103,637-$175,542/year, please note this is a tiered position.  

This position comes with a competitive and comprehensive benefits package, including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 3% match, paid time off (PTO), and company-paid holidays. 

Essential Duties and Responsibilities: (including but not limited to)

• Manages proposals (RFP, RFI, SSN) and all deliverables as needed, including determining schedules, assigning work packages, coordinating content submission from writers, and submitting responses on-time, as well as final editing, formatting, and assembly
• Develops thorough RFP compliance matrix and maintain compliance throughout lifecycle of proposal development
• Drives proposal efforts to finish, including: Go/No-Go, NDA/teaming, capture of intelligence resources, development, submission follow-up, and debriefing
• Participates in pre-marketing activities, including intelligence gathering, competitor analysis, and selection panel profiling to define Ahtna solutions and discriminators
• Compiles and maintains proposal opportunity listing
• Participates in teaming discussions and arrangements, including selection of teaming partners and key sub-consultants
• Facilitates strategy/theme development to define Ahtna's competitive solutions and discriminators
• Assists in the design of marketing collateral such as proposal and covers, organizational charts, resumes, project descriptions, presentations, handouts, etc. requiring technical writing and graphic work
• Establishes and enforces writing assignments and deadlines
• Ensures that proposal messages and themes are integrated in proposals and presentations
• Coordinates and leads color-team reviews of all outgoing competitive proposals for quality and RFP compliance and responsiveness, to include post-review repair and consolidation of volumes
• Ensures response section are in compliance with the solicitation
• Oversees final production and submission
• Coordinates team debriefs on proposal wins and losses
• Coordinates reviews of all outgoing competitive proposals for quality and RFP compliance and responsiveness
• Learns and maintains in-depth knowledge of products and services, industry trends, and competition
• Prepares and maintains templated Past Performance Questionnaires (PPQs) for designated customers
• Maintains proposal and project information/attributes with a Customer Relationship Management (CRM) database or similar collaborative software application
• Travels to site visits, industry days, and other events (as directed) to support business development, operational, and individual development needs
• Performs any other duties as assigned by management

Minimum Qualifications:

All levels:

• Bachelor’s degree in Business or a Business-related discipline 
• Work experience may substitute education on a 1:1 basis
• Experience with Federal proposal coordination, writing, and leading proposal volumes
• Experience with leading and coordinating diverse teams from various organizational levels from the prime, subcontractor, and consultant businesses
• Ability to plan and coordinate proposal resources, including people and schedule and communicate status regularly to company leadership and stakeholders
• Experience with working closely with management, operations, and stakeholders in cost and pricing strategies, and alignment of technical, management, staffing, and material strategies
• Ability to plan and coordinate proposal resources, including people and schedule, and communicate status regularly to managers and leadership
• Experience with defining business development processes
• Knowledge of federal government procurement process and FAR regulations
• Experience with federal RFP structures and SF formats
• Ability to edit content from multiple individuals and incorporate data and graphics to produce a professionally prepared and compliant proposal
• Ability to pass background checks by various Federal Agencies (e.g. DOD, DHS, FAA, etc.) to obtain security access
• Must be a US Citizen
• Valid Driver’s license with clean driving record, able to drive company vehicles

Level - I

• Five (5) years of work experience (proposals/marketing/writing experience preferred) with three (3) or more years of experience working as a Proposal Coordinator. Experience should include proposal development and/or marketing experience with at least 3 or more of those years with federal proposal volume and major section development going through the full life cycle of proposal volume development.

Level - II

• Seven (7) years of work experience (proposals/marketing/writing experience preferred) with five (5) or more years of experience as a Proposal Manager. Experience should include proposal development and/or marketing experience with at least 5 or more of those years with federal proposal volume and major section development going through the full life cycle of proposal volume development.

Level – Senior

• Ten (10) years of experience (proposals/marketing/writing experience preferred) with eight (8) or more years of experience as a Proposal Manager. Experience should include proposal development and/or marketing experience with at least 8 or more of those years with federal proposal volume and major section development going through the full life cycle of proposal volume development. Five (5) or more of those years should include leading capture and proposal efforts for sophisticated $100+ million contracts, with many locations, and hundreds of personnel

Preferred Qualifications: 

• Experience with business development or client delivery with U.S. federal civilian agencies, including Departments of Defense, Homeland Security, and the Defense Logistics Agency
• Experience and knowledge of Alaska Native cultures

Core Competencies:

• Technical Writing – Ability to prepare technical communications, documentation, regulatory forms and correspondence
• Communication - Ability to communicate effectively with others using the spoken word and in writing clearly and concisely
• Time Management – Ability to work in a fast paced, demanding work environment, deadline driven schedules with the ability to organize work priorities
• Additional work hours (mornings, nights, weekends) may be necessary to complete deadline-driven work development and reviews
• Strong Computer Skills – Ability to use advanced knowledge of Microsoft Office, Outlook, Excel, PowerPoint, Teams, and database applications; desktop publishing capability is essential
• Graphic Design – Familiarity with graphic design, Adobe Software (InDesign and Photoshop)
• Goal Oriented – Ability to focus on a goal and obtain a pre-determined result
• Self-Motivated – Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative
• Accuracy – Ability to perform work accurately and thoroughly
• Confidentiality – Ability to preserve confidential information
• Cooperation – Capable of working independently as well as with varying levels of personnel and work disciplines to accomplish a team atmosphere

Shareholder Preference: 

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Working Environment:

Generally, indoor office environment with frequent interruptions, often noisy, high paced atmosphere with tendencies of having an extremely heavy workload.  While outdoors may be subject to site conditions, changes in temperature, weather conditions and noise levels.

Physical Demands (including but not limited to):

Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours; occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials. 

Work is generally performed in an office setting with ability to speak and receive phone communications often.  Work requires computer usage with strength, dexterity, coordination, and visual acuity to use keyboard and video display terminal and other office equipment 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Schedule:   Monday – Friday, hours based on business/operational needs