Sr. Administrative Assistant - Community Development na Fort Bend County (Fortbendcountytx)

Fort Bend County is ranked as one of the fastest growing counties in the nation.  We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home.  Our employees are the key to our success and the heartbeat of our foundation.  The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all.  Live Here! Work Here!

• Manage daily administrative operations, including digital filing systems, scheduling, correspondence, and departmental workflow.
• Provide administrative support to the Director and senior leadership team, ensuring timely preparation of contracts, reports, and presentations.
• Coordinate payroll processing, vendor payments, subrecipient reimbursements, and budget support using Lawson/ERP and OnBase systems.
• Organize and manage department calendars in Microsoft Outlook and Teams; coordinate public meetings, hybrid/virtual sessions, and community events.
• Maintain electronic filing and records retention compliance in alignment with County and federal standards.
• Assist with budget preparation, monitoring of expenditures, and reconciliation of financial reports for grant reimbursement.
• Support procurement processes by preparing requisitions, tracking purchase orders, and maintaining supply inventories.
• Draft and proof correspondence, reports, and meeting materials; ensure professional quality of public-facing communications.
• Serve as the primary point of contact for departmental inquiries, directing information to appropriate staff.
• Provide administrative support during emergency management activations, including digital tracking of documentation and scheduling.
• Perform other duties as assigned to ensure efficient operations of the department.

• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

MINIMUM JOB REQUIREMENTS:

• High School Diploma/GED.
• 5 years administrative or office management experience, preferably in a government, nonprofit or community development setting; Experience with payroll, budget preparation and office administration required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, SharePoint, and digital filing/document management systems.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Ability to prepare accurate reports, correspondence, and meeting materials.
• Strong interpersonal skills with the ability to engage effectively with staff, leadership, elected officials, and the public.
• Discretion in handling confidential and sensitive information.

STARTING SALARY RANGE: $20.50 - $25.63 hourly based on qualifications

CLOSING DATE: Upon filling position

 
All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.
 
Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal  and local  laws, unless  such classification is a bona fide occupational qualification.
 
For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply
 
Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.