Position Type: Student Information Systems/Data Clerk
Date Posted: 10/21/2025
Location: Administration Bldg
Closing Date: Until Filled
Additional Information: Show/Hide Pay Grade: 750 (Min $19.31 per Hour) Work Days: 216
Primary Purpose: The PEIMS Clerk is responsible for various proficient clerical tasks, such as registration, enrollment, attendance, scheduling, grades/report cards, and student withdrawals. Strong computer skills are essential; the role often involves handling confidential materials. Decisions are based on established policies, and proficiency in coding students according to PEIMS/TSDS protocols is expected Qualifications: Education/Certification:
High school diploma or equivalent
Special Knowledge/Skills:
Demonstrated basic clerical skills
Demonstrated basic computer operation skills
Demonstrated ability to communicate with parents, students, and PISD personnel effectively
Experience:
One year of clerical experience in a public education environment (preferred)
Major Responsibilities and Duties:
Enroll and update student demographic data in the student information system and cumulative folder, while promptly notifying the relevant district personnel
Request necessary documentation and records of special program participation from the previous school when enrolling a student
Collect and organize all required records and documentation for student enrollment, following district and state policies
Ensure accurate maintenance of PEIMS data in the student information system
Process student withdrawals in the student information system and promptly informs appropriate district personnel
Provide requested records, special program participation information, and the necessary documentation to other school districts within a 30-day timeframe
Maintain student promotion data within the student information system
Accurately maintain schedule coding in the student information system
Keeps scheduling documentation in compliance with district policy
Supervise the collection of attendance documents
Maintain precise attendance coding in the student information system
Generate reports in accordance with district policy
Maintain records following district policy
Ensure strict adherence to all laws and regulations pertaining to student attendance accounting
Reconcile PEIMS reports at the end of each six-week reporting period
Effectively communicate the district's policy on absences and tardiness to students and parents
Report attendance issues to the appropriate district personnel
Maintain a professional and confidential approach when dealing with personnel and students
Align with the goals and objectives of the school district while adhering to all district policies
Consistently maintain regular attendance at work to ensure successful district operations
Participate and engage in district PEIMS learning opportunities
Deliver excellent customer service to students, employees, parents, community members, and all other district stakeholders
Follow all rules, regulations and policies of Plano ISD and follow directives from supervisor
Follow attendance policy as assigned by supervisor
Perform other functions that may be assigned by the administration and/or supervisor
Equipment Used:
Computer, scanner, printer, copier, fax, and telephone
Working Conditions: Mental Demands:
Proficient reading; ability to communicate effectively (verbal and written); maintain emotional control under stress; basic arithmetic skills; competency in essential computer functions; punctuality and ability to meet deadlines
Physical Demands/Environmental Factors:
Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds
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