Senior Event Manager na George P. Johnson Experience Marketing

Our Opportunity

GPJ is hiring a Sr. Event Manager to support our growing team.

This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: Los Angeles, or San Francisco.

Your Role

In your role, you successfully take charge of key components of events, like Food and Beverage or Transportation, and at times, oversee all aspects of smaller conferences. For the parts you're responsible for, you're actively involved in steering the entire project, handling budgets, and keeping a close eye on the timeline. This includes managing event logistics, financial matters, production schedules for graphics and materials, vendor timelines, and creative tasks.

You make sure that the client's needs are met and maintained throughout, acting as their main point of contact. You also nurture relationships with vendors, ensuring smooth communication, obtaining quotes, making selections, arranging setups, managing purchase orders and deposits, and sorting out minor issues that may arise.

When the event is in action, you're there on-site to offer hands-on support, ensuring everything runs seamlessly. And once the event wraps up, you see through the closing and reconciliation processes.

You also play a non-supervisory role in mentoring and overseeing team members, helping them grow in their roles. You don't just focus on specific tasks; you can look beyond and provide insights into the potential outcomes of decisions, considering various situations and options. Your familiarity with GPJ's workflow processes is strong, allowing you to navigate and manage according to those standards.

Your Skills

• Basic awareness of GPJ offerings
• Has successfully led / supported a variety of components
• May help mentor / teach others on Event team
• Builds budgets/estimates (component of event  or compiling for an event); manages/reconciles budget (component of event or small / less complex event)
• Understands and manages key financial metrics (for key areas / scope with some guidance)
• Understands impact of changes on project budget and financial metrics (with some guidance).
• Able to identify and elevate budget / financial issues.
• Understands and manages key PO, reconciliation and invoicing processes (for key areas / scope with some guidance). 

Has ability to negotiate and identify SCORE

• Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable).

Expert knowledge of end-to-end GPJ Event Production and project processes, with ability to  train others

• Strong proficiency in Microsoft Office software including PPT, Word, Excel, Outlook. Previous experience with ERP, Project Management software, or similar tool is preferred

Your Competencies

Relationship Builder:

Develop, maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients’ needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport,: builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.

Accountable

Be accountable. Demonstrate accountability. Hold yourself and others to a high standard of work, that includes following set processes, achieving deadlines and operating within control systems. Own both success and failures, without blaming others. Create a culture of accountability in your teams. Follow through on commitments by your actions. You set the example for your team.

Collaboration

Seek opportunities and takes action to ensure effective collaboration with the GPJ internal teams, other Project agencies, clients and partners. If responsible for leading people or a team, model this behavior for team and expect same behavior from employees.

Solution Oriented: Integrated Event Production

Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal.

Your Experience

5+ years of previous industry / agency experience. 

3(+) direct experience with event management

4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field

Your Impact

In your role, you will have influence and responsibility over:

• Project Launch & Resource Management
• Strategy & Creative Development
• Fabrication & Graphics
• Estimating
• Change Order Management
• Procurement for Services 
• Management Delivery/Deployment 
• Invoicing, Financial Reconciliation & Closing

Salary Range: $70k - $90k   

Salary is dependent on a variety of factors including (but not limited to) experience, skills, and location.

Who We Are

GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies. 

You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), and our low contribution healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks & benefits later.

GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  GPJ expressly prohibits any form of workplace harassment based on any protected class.