Senior Office Assistant-Sponsorship & Partnership na City of Lancaster

Closing Date: Tuesday, November 4th, 2025, 9:00 PM [PST] or once 150 applications have been received

Position: Senior Office Assistant - Sponsorship & Partnership

Department: Parks, Arts, Rec & Community Services

Hourly Range: $27.06 - 31.32

Classification: Temporary

FLSA: Non-Exempt

Job Summary: 

Assist office staff by performing clerical duties under general supervision.

Supervisory Responsibilities:

• May oversee Office Assistants

Responsibilities may include, but are not limited to:

• Greet clients, visitors, and potential sponsors or partners in a professional manner.
• Perform general office duties, run errands, and assist with event logistics for partnership and sponsorship initiatives.
• Handle incoming calls and communications related to sponsorships, partnerships, and community collaborations.
• Assist with outreach to local businesses, organizations, and community groups for sponsorship opportunities.
• Maintain and update a database of sponsors, partners, and prospects, including tracking communication and deliverables.
• Prepare partnership proposals, sponsorship packets, and follow-up correspondence as directed.
• Coordinate meetings with internal departments and external partners to discuss collaboration opportunities.
• Manage filing systems, records, and documentation related to sponsorship agreements and partnership contracts.
• Assist with tracking sponsorship benefits and ensuring fulfillment of agreements (e.g., logo placement, recognition, event presence).
• Support the development of marketing materials and presentations for sponsorship campaigns and citywide events.
• Distribute workload or assign workflow on a daily/weekly basis as needed.
• Check the completeness of staff work and correct or reject as necessary.
• Oversee and guide office assistants in their tasks, particularly related to partnership coordination and sponsor support.
• Train other staff members on partnership processes and administrative protocols.
• Assist supervisors and management staff with special projects, community engagement efforts, and sponsorship tracking.
• Establish and maintain efficient work processes and communication systems within the team.
• Work independently, managing multiple tasks and priorities with minimal supervision.
• Perform other related duties as assigned.

The duties listed above are not intended to be all-inclusive.  An employee may also perform other related duties as assigned by their immediate supervisor.  This position is considered non-exempt.

Minimum Qualifications and Desired Skills:

• Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance
• Currently enrolled in a college or university majoring in Business or a related field is desirable
• Strong interpersonal and communication skills, with the ability to interact effectively with community partners, sponsors, and City staff
• Organizational skills and attention to detail for managing sponsorship records, deadlines, and deliverables
• Ability to research and identify potential partnership opportunities that align with City goals and initiatives

Core Competencies:

• Problem Solving – Analytically and logically evaluating information
• Learning Agility – Seeking learning opportunities and applying the lessons to work
• Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity
• Professional Integrity & Ethics – Displaying honesty, adherence to principles, and personal accountability
• Safety Focus – Showing Vigilance and care in identifying and addressing health risks and safety hazards
• Customer Focus – Attending to the Needs and expectations of customers
• Informing – Proactively obtaining and sharing information
• Teamwork – Collaborating with others to achieve shared goals
• Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the workplace
• Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness

Guiding Principles

1. Put people first.
2. Be visionary.
3. Be an ambassador for Lancaster.
4. Be Fiscally Responsible.
5. Be Creative.
6. Always Improving.
7. Be Adaptable and Resilient.

Essential Physical Requirements:

• Ascend/Descend stairs/ladders/balance (moderate)
• Position self to bend or twist (frequent)
• To move, transport, position items up to 15 lbs. (frequent)
• Exposed to outdoor weather conditions (infrequent)
• Operate Equipment (none)
• Stationary or squatting position (frequent)

Environmental Factors:

• Work under time pressure (moderate to frequent)
• Interruptions (frequent)

Essential Cognitive Functions:

• Analyze (continuous)
• Computations (frequent)
• Generate Written Work Product (moderate)
• Independent Problem Solving (continuous)
• Interruptions (frequent)
• Maintain Positive Public Relations (continuous)
• Organize (frequent)

Disaster Service Worker:

Pursuant to California Government Code Section 3100-3109, all public employees are declared disaster service workers subject to disaster service activities as may be assigned to them in the event of fire, flood, earthquake, or other natural or man-made disaster. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time; 

The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting www.dfeh.ca.gov/fair-chance-act/.