- Professional
- Escritório em Ames
Position Title:
Administrative Assistant IIJob Group:
Professional & ScientificRequired Minimum Qualifications:
High school diploma or equivalent and 3 years of related experiencePreferred Qualifications:
Experience providing administrative support in a higher education environment, including direct collaboration with multiple team members, departments, faculty, staff, graduate students, and student employeesExperienced in financial management, including budgeting, purchasing, expense tracking, and coordinating travel arrangements in compliance with institutional or organizational policies
Skilled in monitoring expenditures and providing guidance to faculty and staff on budget adherence, procurement processes, and institutional financial policies
Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Technologically proficient, experienced in compiling reports, and managing databases
Job Description:
Summary
The Apparel, Events and Hospitality Management (AESHM) department in College of Health and Human Sciences is seeking a highly qualified Administrative Assistant II. This position oversees the business operations of the department and provides high-level administrative support to the Department Chair. Responsibilities include managing day-to-day activities, coordinating financial processes, supporting budget planning, and facilitating communication and reporting to ensure smooth and efficient departmental functioning.
The successful candidate will demonstrate strong communication, organizational, and problem-solving skills, with the ability to manage multiple priorities in a dynamic academic environment. This position requires sound judgment, attention to detail, and the ability to work independently while supporting the Department Chair and departmental operations. The ideal candidate will foster a collaborative and collegial workplace culture and be adaptable to the evolving needs of the department and its affiliated units.
Example of Duties
Performs a variety of administrative support activities.
Provides financial assistance to the Department Chair.
Manages financial requests from faculty and staff.
Conducts moderately complex research, gathers data, and prepares reports.
Makes travel reservations and itineraries.
Participates in regularly scheduled team meetings.
Edits documents for grammar, spelling, and punctuation errors.
Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.
