Administrative Assistant: Before & After School Program na Ankeny Community School District

The Ankeny Community School District (CSD) is renowned for its excellence across academics, athletics, the arts, and various activities. Situated in central Iowa, just 6 miles from Des Moines, Ankeny CSD caters to over 12,800 students from preschool through 12th grade, making it the 7th largest district in the state. With a strong reputation for its commitment to student success and a competitive salary and benefits package, Ankeny CSD is a standout choice for both educators and families seeking a high-quality educational environment.

JDE: 8.07

Administrative Assistant 

Before & After School Program

Purpose Statement

The Administrative Assistant for the Before & After School Program (BASP) provides essential clerical, financial, and operational support to ensure the effective day-to-day functioning of the BASP office. This role serves as a key point of contact for families, staff, and district departments, assisting with communication, data tracking, and administrative processes aligned with program goals and regulatory requirements.

Job Title: Administrative Assistant for the Before & After School Program

Hourly Wage: $25.11 - $27.91/hour (Salary Grade 7)

Employment Year:  261-Day Assignment

Reports To: BASP Manager

Wage/Hour Status: Non-Exempt

Benefit Summary: B

Minimum Qualifications:

• Education: High School Diploma or equivalent; Associates degree in human resources, child care,  or related field, preferred. 
• Experience: Three or more years of general office experience; experience in education or child care setting, preferred.
• Required Skills: 

• Excellent customer service skills with a professional and approachable demeanor
• Strong written and verbal communication skills
• Strong proficiency in online registration platforms and Microsoft Office Suite (Word, Excel, Outlook), with the ability to build and manage complex registration databases.
• Experience with InTouch or similar payment systems, including the ability to navigate department-specific setup and customization, preferred.
• Demonstrated ability to think creatively and problem-solve within technical systems to support program functionality and user experience.
• Exceptional organizational skills with the ability to maintain accurate records and manage multiple tasks simultaneously
• High attention to detail and a strong sense of confidentiality and discretion
• Knowledge of Iowa Department of Human and Health Services (IDHHS) regulations and best practices for school-age care programs, preferred.

Essential Functions

• Maintain accurate student enrollment records, attendance logs, and billing data across all BASP sites.
• Serve as the first point of contact for the BASP office, handling phone calls, emails, and in-person inquiries with professionalism and discretion.
• Assist with the scheduling and coordination of meetings, training, events, and site visits for program leadership and staff.
• Prepare and maintain forms, reports, newsletters, and internal communications related to program operations and compliance.
• Assist with tracking staff training and certification records to ensure IDHHS and district requirements are met.
• Support the onboarding process for new BASP employees by preparing documentation, submitting background checks, and assisting with orientation materials.
• Order and track supplies and materials for BASP sites, ensuring alignment with approved budgets.
• Assist with licensing compliance through accurate record keeping and timely certification payments.
• Provide logistical support for family engagement nights, professional development days, and special events.
• Communicate clearly with parents/guardians regarding schedules, invoices, program updates, and student records as directed.
• Collaborate with the BASP Manager and Assistant Manager to support daily operations and district coordination.
• Provide on-site support at BASP program locations during staff absences or shortages to maintain required supervision ratios and ensure continuity of care.

Other Functions 

• Collaborate and build a strong working relationship with all stakeholders. 
• Participates in a variety of meetings, workshops, and/or training.
• Foster an environment where employees and the employer work collaboratively together. 
• Demonstrate initiative and the ability to work without close supervision.           
• Prioritize and manage multiple tasks to meet specific deadlines.
• Demonstrate integrity and maintain confidentiality.
• Respectfully and appropriately interact with staff, community members and visitors.
• Uphold and adhere to safety rules and policies for Ankeny Community School District. 
• Support the goals and objectives of the school district and follow all district policies.
• Demonstrate the ability to attend work on a regular and routine basis to avoid disruption to  District operations.
• Perform all duties in a safe manner to avoid injury to oneself and/or others. 
• Respond to emergency situations for the purpose of resolving immediate safety concerns and/or directing appropriate personnel for resolution. 
• Perform other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Working Environment 

Mental Demands/Physical Demands/Environmental Factors:

The usual and customary methods of performing the position functions require the following physical demands:  lifting, carrying, pushing, pulling, climbing, reaching, driving, standing and walking. Working conditions may include extreme temperatures and humidity.  Hazards may include exposure to communicable diseases. This position requires one to maintain emotional control under stress. 

Terms of Employment

Work year established by the District; Salary according to schedule adopted annually.

Clearances

Background Clearance

Evaluation

Job performance will be evaluated annually, as per district policies and procedures

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Approved by:  Jodie Graham                                  Date:  October 13, 2025

The Ankeny Community School District is an Equal Employment Opportunity (EEO) Employer.