Camp Crosley - Office Assistant na Camp Crosley YMCA

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Office Assistant at Camp Crosley YMCA will be under the guidance and supervision of the Office/Business Manager of Camp Crosley.  The Office Assistant will be responsible in assisting in tasks and duties pertaining to the daily operations and administration tasks associated with the main camp office.  The person in this position is responsible for providing excellent relations with Camp Crosley participants, program registration, processing daily paperwork, and assist in overall organization of administrative aspect of camp.

OUR CULTURE:  
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

• Assist in preparing and managing the organization of administrative portion of camp.
• Answer phones.
• Assist with check-in and check-out.
• Prepare, organize, and enter data for campers (and keep updated with changes as needed).
• Organize camper files each week.
• Assist in organization of and running of the camp store.
• Maintain contact with parents when questions arise regarding their child’s time at camp.
• Be prepared to answer questions and concerns via email, phone, mail, or in person.
• Pick up, organize, sort, and deliver mail.
• Coverage of office at specified times to ensure a contact person can be reached.
• File cabin photos, refunds, and certificates each week for each camper.
• Demonstrates the values of caring, honesty, respect, and responsibility  
• Upholds guidelines as outlined in the Employee Handbook of the Association.
• Maintain healthy lifestyle in support of the spirit, mind, and body philosophy of the YMCA.
• Assist Directors as needed and available.
• Maintain a professional appearance at all times.
• Perform other duties as assigned.

LEADERSHIP COMPETENCY MODEL:  OUR DISCIPLINES & COMPETENCIES 

ADVANCING OUR MISSION AND CAUSE provides visionary leadership to the organization and to ensure that all resources are mobilized to adapt to new challenges and needs in the community

Change Leadership:   Facilitates, co-creates, and implements equitable change for the good of the organization and/or community

Engaging Community:  Builds bridges with others in the community to ensure the Y’s work is community-focused and welcoming of all, providing community benefit

Philanthropy:  Secures resources and support to advance the Y’s work

Volunteerism:  Engages volunteers and promotes social responsibility at all levels of the organization

BUILDING RELATIONSHIPS connect people to the Y’s cause by developing inclusive relationships, partnerships and collaborations so that Ys can co-create solutions to pressing social needs

Collaboration:  Creates sustainable relationships within the Y and with other organizations in service to the community

Communication & Influence:  Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause

Inclusion:  Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence

LEADING OPERATIONS ensure relevance, effectiveness, and sustainability of the organization so 

that we can continue to fulfill our promise to the community

Critical Thinking & Decision Making:  Makes informed decisions based on logic, data, and sound judgment 

Fiscal Management:  Manages the Y’s resources responsibly and sustains the Y’s nonprofit business model

Functional Expertise:  Executes superior technical skills for the role

Innovation:  Creates and implements new and relevant approaches and activities that improve and expand the Y’s work and impact in the community

Program/Project Management:   Ensures program or project goals are met and intended impact occurs

DEVELOPING & INSPIRING PEOPLE support the holistic development of self and others so that everyone can embrace the Y’s cause, sustain the Y’s culture, and inspire others to take individual and collective action to further our impact

Developing Self & Others:  Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential

Emotional Maturity:   Demonstrates ability to understand and manage emotions effectively in all situations

QUALIFICATIONS:

• High school graduate or equivalent; one year or more of college preferred.
• Previous experience working with the public, especially with children.
• Knowledge and comfort with Microsoft Office.
• Self- motivation and excellent problem solving skills.
• High attention to detail and organization skills.
• Must have the ability to work with confidential matters involving children.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly moving and remains active throughout the duration of the day. 
• The employee frequently is required stand and must be able to move around the work environment for long periods of time. 
• The employee must occasionally lift and/or move up to 50 pounds.