Executive Assistant na Fulkers Bailey Russell

We are looking for a proactive and collaborative Executive Assistant to join us, supporting our leadership team within a dynamic and fast-paced construction consultancy.

Why Fulkers Bailey Russell?

At Fulkers Bailey Russell, we’re not just about delivering projects — we’re a construction consultancy that is focused on making a positive impact. We deliver exceptional consultancy services, champion sustainability and most importantly, empower and prioritise our people.

As a proud B Corp, we’re committed to high standards of social and environmental performance - we’re big enough to lead complex, high-profile projects, yet small enough to genuinely support and care for our employees – our 'Fulkers people'.

What does the role involve?

The Executive Assistant role consists of providing a wide range of secretarial, governance and administrative support to our three Board Partners and broader Management Board, as well as overseeing internal communications and company events planning. This is a key central role, requiring confidentiality and discretion. With exposure across the entire business, you will strengthen alignment and elevate organisational success, translating business needs by helping us to join the dots. Work on a hybrid basis from our vibrant London office.

Responsibilities

• Managing complex calendars for C-Suite, Partners, and senior leaders, anticipating and resolving scheduling conflicts
• Leading internal communications in collaboration with our Marketing Manager, including producing the monthly company newsletter
• Organising internal and external events, from company-wide gatherings to client-facing networking breakfasts and lunches, including budget management
• Creating professional, on-brand PowerPoint presentations for leadership updates, training sessions, and company-wide communications
• Coordinating board and leadership meetings – preparing agendas, board packs, minutes, and managing confidential information with discretion
• Supporting corporate governance tasks, including maintaining company records, compliance tracking, policy reviews, audits, and risk register updates
• Acting as a key liaison across departments to support operational objectives and effective office management in collaboration with Facilities
• Providing general administrative support during high-demand periods across the business and enabling functions
• Booking travel, scheduling meetings, and managing logistics including venue bookings, agendas, and refreshments
• Maintaining organised digital filing systems and company organisation charts
• Supporting special projects and initiatives as required by senior leadership
• Serving as a knowledgeable point of contact for internal and external stakeholders, championing administrative best practices and systems
• Always take personal responsibility for the health and safety of yourself and others by working within company H&S procedures 
• Endeavour to improve our social and environmental impact 
• Any other duties as reasonably required 

Requirements

• Extensive experience in a PA or EA role
• Experience in organisation of company events; planning and running
• Working knowledge of supporting Board administration, reporting and performance tracking
• Understanding the structure of process and procedures that effect governance of the organisation
• Fully proficient and confident using a wide range of Microsoft Office packages particularly PowerPoint and experience in using industry standard processes and systems
• Experience collaborating across internal functions on projects/tasks
• Experience using creative tools within the Adobe suite is desirable
• Ability to multitask and prioritize workload and meet deadlines
• Proactive, confident and can work on own initiative
• Self-motivated and able to build relationships quickly

Benefits

Joining Fulkers means more than just joining a great team — it’s an exciting journey filled with rewarding benefits! 

• 33 days holiday (including bank holidays), plus an extra paid day off for your birthday and Christmas shutdown
• Option to buy or carry over up to 5 additional holiday days annually 
• Private health cover from day one 
• Enhanced maternity, paternity, and charitable volunteer leave 
• Agile working policy
• Annual discretionary bonus and salary review 
• Company pension scheme 
• Employee Assistance Program 
• Cycle-to-work scheme 
• Access to a wellbeing app and online learning platform 
• Career development, chartership support and training opportunities 
• Internal recruitment referral bonus scheme 

Fulkers Bailey Russell is now a Certified B Corporation, meeting high standards of social and environmental performance. We're dedicated to fostering a diverse and inclusive workplace - diversity in our team leads to creativity, innovation, and better business outcomes, and we promote equal employment opportunities to all qualified applicants, regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. Join us and be part of a team that values and celebrates diversity. 

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