NIBRS Specialist na City of McKinney, TX

About the Department

WORKING FOR THE CITY OF MCKINNEY
Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others.  It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation.  In 2023, McKinney was named one of the top workplaces in DFW by the Dallas Morning News. Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist.

OUR CORE VALUES
City of McKinney employees work hard and at a very fast pace.   However, we also look after and support one another.  All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE).  We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture.  All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.

SUMMARY OF POSITION
Under direction, the purpose of the position is to perform all duties related to NIBRS which is the National Incident Based Reporting System where data is collected on each crime occurrence.  The position will be responsible for auditing all McKinney Police Department offense reports generated to ensure all NIBRS crime data is reported correctly, including arrests and other clearances of these offenses as well as performing other duties as required.

GENERAL EXPECTATIONS FOR ALL EMPLOYEES 
In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees. 

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

Position Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Performs the ‘Daily Records Review’ of all Incidents and case supplements for review in the RMS system, including homicides, aggravated assaults, assaults, use of force, narcotic offenses, sexual assaults, burglary with intent to assault, robbery, burglary, theft, and arson.
• Runs weekly report for IBR errors.
• Ensures Accuracy of NIBRS coding. 
• Comprehend and classify offense codes as they relate to all reportable/non-reportable incidents under UCR (Uniform Crime Reporting).
• Audits each CID incident and supplemental reports. 
• Updates information and status of incident reports.    
• Knowledgeable on clearing incidents. 
• Proficient in RMS (Records Management System)
• Verifies for accuracy, proper work methods, techniques and compliance with applicable standards and specifications. 
• Reviews and corrects any NIBRS submissive errors; submits statistics by the due date to the DPS website.
• Properly code sexual assault incidents; manually enter the departments sexual assault incidents to the DPS website.
• Updates and maintains the Police drive with current submissions sent to DPS.
• Responds to communications from DPS in lieu of the Federal Government’s concerns/questions regarding incident reports for UCR.
• Works independently in the absence of specific instructions and supervision.
  
  

• Perform other duties as assigned or directed.          
                   

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided. 
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Ability to calculate, compute, summate, and/or tabulate data and/or information. Includes the ability to perform subsequent actions in relation to these computational operations. 
• Ability provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
• Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Ability to utilize a wide variety of descriptive data and information, such as various federal, state and local laws, statutes and ordinances, e.g. DWI, Sex Offenders, Juvenile Crime, etc.  In addition, the Open Records Act, Accident Instruction Handbook, Records Management Software and NCIC/TCIC requirements.
• Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; ability to utilize principles of fractions; ability to interpret graphs.
• Ability to carry out instructions furnished in written, oral, or diagrammatic form.  Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
• Ability to display good decision-making, using sound logic and established procedures and practices.
• Ability to communicate effectively with Police officers and Investigators via correspondence, telephone and in person.
• Ability to read documents and computer screens.
• Ability to exercise the judgment required in situations characterized by repetitive or short cycle operations covered by set procedures or sequences. 
• Ability to perform skilled coordinated movements, such as operating a computer terminal and various office equipment.

Minimum Qualifications

MINIMUM QUALIFICATIONS
Any work-related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute.

High school diploma or GED; supplemented by two (2) years previous experience and/or training involving record keeping/clerical duties; knowledge of Texas Public Information Act; or an equivalent combination of education, training, and experience.  Requires typing skill of 40 wpm.  Ability to work with all Microsoft software, including Access, Word, Outlook, and Excel.

Texas Notary Public or ability to obtain certification within six months.

TCIC/NCIC, TLETS, and CJIS full-access certification or ability to obtain in six months.  

CONDITIONS OF EMPLOYMENT

• Must pass a drug screen, polygraph, and background check.
• Must have Class C Texas Driver’s License

Other Qualifications

PHYSICAL DEMANDS
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).  Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual perception and discrimination.

WORK ENVIRONMENT
Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.

The above statements describe the general nature and level of work being performed as of the date of preparation and approval.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.