Unit Secretary - Short Term Rehab na Jewish Home

Pay Range: $19.00-$23.00 (Pay information will vary depending upon relevant experience for the position)

Full Time 40 hours  Days

GENERAL SCOPE: The Short-Term Rehab Unit Secretary provides administrative and clerical support to ensure efficient operation of the rehabilitation unit. This role facilitates communication between staff, residents, families, and external providers, while maintaining accurate records and supporting the delivery of high-quality care.

ESSENTIAL FUNCTIONS:

• Greet and assist residents, families, and visitors in a professional and compassionate manner.
• Answer and direct phone calls; relay messages to appropriate staff.
• Schedule resident appointments (e.g., therapy, physician visits, transportation).
• Maintain and organize resident charts and medical records in compliance with HIPAA.
• Assist with admission and discharge paperwork and coordination.
• Prepare and distribute daily census reports and other unit documentation.
• Order and maintain inventory of office and unit supplies.
• Support interdisciplinary team meetings by preparing materials and recording minutes.
• Coordinate communication between nursing, therapy, dietary, and social services.
• Perform other administrative duties as assigned by the Unit Manager or DON.
• All other job duties assigned.

 EXPERIENCE:  

• Minimum 1 year of clerical experience in a healthcare or long-term care setting.
• Proficiency in Microsoft Office Suite and electronic health record (EHR) systems.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with discretion and professionalism.
• Familiarity with medical terminology and HIPAA regulations preferred.

This description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of position scope.

Jewish Home is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally-recognized basis [“protected class”] including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual identity, gender identity or expression, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.