- Professional
- Escritório em Oakhurst
About ArborWorks LLC:
ArborWorks LLC is a nationwide leader in professional vegetation management, specializing in utility line clearance, fire remediation, and large-scale environmental projects. Established in 2003, we have built a reputation for quality and safety by leveraging advanced mechanized equipment and a skilled team of dedicated professionals. Guided by a commitment to innovation, safety, and superior customer service, ArborWorks prides itself on an exceptional safety culture, which is recognized through industry-leading third-party ratings.
Whether you’re looking to grow your career or contribute your expertise, ArborWorks offers a dynamic environment where team members are valued, and professional growth is a priority. We are passionate about creating safe communities and delivering excellence in every project.
Job Overview
The Billing Clerk II plays a vital role in supporting ArborWorks’ financial operations by ensuring the accuracy and timeliness of customer billing for utility and vegetation management projects. This position serves as a key link between the field, operations, and finance teams, helping to translate project data into clear, precise billing documentation.
The ideal candidate is detail-oriented, organized, and committed to accuracy in every task. This role offers the opportunity to work within a collaborative finance environment where process efficiency and continuous improvement are valued. As part of a team that supports essential infrastructure work, Billing Clerk II contributes directly to the reliability and success of ArborWorks’ business operations.
Key Responsibilities
- Maintain accurate paper and electronic billing records for multiple job codes and work orders.
- Review supporting documentation and verify data accuracy prior to billing submission.
- Enter billing information and job cost details accurately into QuickBooks and other internal systems.
- Prepare billing documentation and summaries based on weekly reporting and project end dates.
- Scan completed billing packets and attach supporting documentation within QuickBooks.
- Communicate with internal departments to resolve missing or inaccurate billing information.
- Professionally correspond with external customers or vendors regarding billing inquiries or adjustments.
- Escalate billing issues or potential delays to the Billing Supervisor when deadlines cannot be met.
- Support the Billing Supervisor and other team members with special projects or high-volume billing cycles.
- Identify opportunities for efficiency, process improvement, and enhanced accuracy in billing workflows.
- Maintain confidentiality of sensitive financial and customer information.
- Perform other duties as assigned.
Qualifications & Requirements
- Education: High school diploma or GED required; some college coursework in Accounting, Business, or Finance preferred.
- Experience: Minimum 1–2 years of billing, accounts receivable, or related administrative experience (utility, construction, or vegetation management industry experience preferred).
- Proficiency in Microsoft Excel (including Pivot Tables and VLOOKUP) and Microsoft Word.
- Strong 10-key data entry accuracy and speed.
- Detail-oriented with strong organizational and time management skills.
- Ability to meet strict deadlines while maintaining accuracy.
- Excellent written and verbal communication skills.
- Strong customer service and interpersonal skills.
- Ability to work independently and collaboratively within a team.
- Comfortable working in a fast-paced, deadline-driven environment.
Preferred Skills
- Experience with QuickBooks or similar accounting software.
- Familiarity with utility billing processes, job cost accounting, or field service billing.
- Understanding of project coding and timekeeping structures.
- Experience supporting process improvement initiatives or workflow documentation.
- Demonstrated ability to identify and resolve discrepancies efficiently.
EEO Statement:
ArborWorks LLC is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status
