Records Analyst 1/2 (PCN 053505) na State of Alaska, AK

About the Department

What You Will Be Doing:

Working with the State Records Manager, the Records Analyst will assist state and other public agencies in the orderly management of their records, helping to preserve valuable government records that document Alaska's history and ensuring citizens and agencies have quality access to public information. More specifically, you will draft records retention schedules, prepare records disposition notices, approve records transfers, and provide consultation and outreach to state agencies, small governments and municipalities, and other public entities to address their immediate and long-term records management needs. Using data entry and manipulation skills, you will track the movement, storage, and disposition of state records, as well as generate inventories and related reports for state agencies. You will connect with many stakeholders, liaisons, records custodians, and vendors as you relate records management principles, best practices, and legal requirements pertaining to a number of records management related aspects including storage, formatting and conversion technologies, emergency preparedness and disaster recovery, and records preservation.

Mission and Values/Culture:

As a Division of the Department of Education and Early Development, the Alaska State Libraries, Archives, and Museums (LAM) collects, cares for, and shares materials and resources that communicate the history and stories of the state to help promote lifelong learning among all Alaskans. Core values for LAM include collaboration, education, service, and stewardship and the Records and Information Management Service (RIMS) unit within the Alaska State Archives is committed to providing leadership and guidance relating to records and information management for the State of Alaska. We take pride in doing our part to support a culture of integrity, accountability, and efficiency, and reducing or mitigating the risks and costs associated with records management is at the heart of our mission.

Benefits of Joining Our Team:

The Records Management staff work closely with archivists and state-documents librarians to ensure historic records are maintained for citizens, students and researchers to use in the future. You will have the opportunity to hone your skills and build knowledge and competencies in new areas as part of our dedicated team of professionals. Staff can take advantage of archives and records training opportunities on a local and national level, gaining more experience regarding records management practices.  You will have the opportunity to interact with agencies and entities around the state and work with a large variety of individuals from varied backgrounds and cultures. This position offers the opportunity to do essential work for government agencies, with the added bonus of built-in advancement opportunity. In addition, telework may be available on a part-time basis for qualified candidates.

The Working Environment You Can Expect:

This position is located in the beautiful Father Andrew P. Kashevaroff State Libraries, Archives, and Museums Building in downtown Juneau. With dedicated parking and easy access to the amenities of downtown Juneau, including an onsite café, and views of the Gastineau Channel and surrounding mountains, the office is a striking base of operations. The daily work environment in our open floor plan workspace is collegial, collaborative, and professionally inspiring as staff work together to support state and local governments, researchers, visitors, and residents.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Communications and Media: Knowledge of the production, communication and dissemination of information and ideas to inform and entertain via written, oral, and visual media and social media.
• Teaching Others: Helps others learn through formal or informal methods; identifies training needs; provides constructive feedback; coaches others on how to perform tasks; acts as a mentor.

Position Duties

Records Analyst 1 Minimum Qualifications: (Range 16)
Bachelor's degree from an accredited college or university in any subject major.

Records Analyst 2 Minimum Qualifications: (Range 18)
Bachelor's degree from an accredited college or university in any subject major;
AND
Two years of professional records analysis and management work experience at the entry level. The required experience includes work such as Records Analyst 1 with the State of Alaska or the equivalent with another employer.

Substitution:
Graduate education from an accredited college or university in business administration, general management, public administration, information and records management, computer science, legal studies, or a closely related field will substitute for up to one year of the required experience (2 semester hours/3 quarter hours equal one month).

Minimum Qualifications

If selected for an interview, please provide the following:

• Academic transcripts (unofficial is acceptable) verifying post-secondary education used to meet minimum qualifications

• A list of three (3) work-related references with current contact information, at least two of which are current or former supervisors.

COVER LETTER

You are encouraged to submit a brief cover letter (no more than one page) describing how your competencies, professional strengths, and experiences would contribute to success in this position. You may wish to highlight specific examples that demonstrate your ability to apply attention to detail, effectively communicate complex information, or help others learn and apply records management principles.

The cover letter provides an opportunity to share what interests you about this work and how your background aligns with the mission and goals of the Records and Information Management Service

SPECIAL NOTES ABOUT THE POSITION

• Valid Alaska Driver`s License desired.

• New positions hired into the Division may be asked to serve on the Building Management Team, which opens and closes the building for staff, monitors environmental systems, and covers the building on weekends and evenings during special events

FLEXIBLY STAFFED 

This position is flexibly staffed. This vacancy may be filled at either the 1 or 2 levels, depending on the applicant's training and/or experience. The full range of salaries is listed above. Starting salary will be determined by the level of the position. If filled at a lower level, promotion to the higher level will only occur upon successful completion of the probationary period and required training, and the applicant meets the minimum qualifications of the higher job class, and final approval by the supervisor. It is recommended and encouraged that you apply for any level for which you qualify.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts.) Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.
 
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration. 

WORK EXPERIENCE

When using work experience not documented in your application, please provide the employer's name, job title, employment dates, and whether you worked full-time or part-time Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met Work experience needed to meet the minimum qualifications must be documented in the application If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment  A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.

If you have currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level  Ensure your time and any subsequent flex promotion(s) are documented as a separate position  This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered  If this information is not accurately reflected in your application, this may cause the processing of your application for consideration to be delayed.
  
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
 
The State of Alaska does not provide VISA Employer sponsorships.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/.
 
NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that your spam filter will permit emails from the 'govermentjobs.com' domain. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
 
EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.
 
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to [email protected].
 
For applicant password assistance, please visit https://www.governmentjobs.com/OnlineApplication/User/ResetPassword. 

Other Qualifications

For specific information about the position, feel free to contact the hiring manager at:

Clayton Hainebach
State Records Manager
(907) 465-2317
[email protected]

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