Executive Assistant na Trintech Inc.

The Executive Assistant supports the Chief Financial Officer, Chief Legal Officer and Chief Technology Officer through understanding each person individually, anticipating their needs and proactively providing assistance that will enable their ability to successfully execute the strategy of the business. This position will be a valuable member of the team in a highly visible role within the organization and will build relationships through trust, transparency and respect. The Executive Assistant will be responsible for performing a variety of administrative tasks that impact the efficiency of the day including, but not limited to, managing complex calendars for multiple executives, coordinating schedules, meetings and events, arranging domestic and international travel, expense management and general administrative support.

PRIMARY RESPONSIBILITIES

• Meticulously and accurately manage complex calendars for multiple C-suite executives, keeping a pro-active view of conflicts and a clear line of sight to the day-to-day schedule
• Coordinate meetings across multiple departments and time zones; planning both in-person and virtual formats
• Arrange and coordinate domestic and international travel and all aspects of trips/events
• Anticipate needs and resolve operational and administrative issues before they arise
• Manage, track and submit monthly expense reports for multiple executives
• Participate in the planning and coordination of employee events as a member of the culture Council or individually as requested by the CFO, CLO or CTO
• Assist in planning external meetings; managing logistics, communication, A/V, vendor contracts and catering
• Prepare presentations as needed and collaborate on projects
• Arrange catering for meetings as required
• Work in tandem with the Facilities Manager to provide an exceptional office environment and experience for employees and guests

REQUIRED KNOWLEDGE/SKILLS/ABILITIES

• Minimum 5 years professional administrative experience, Bachelor’s degree preferred 
• Superb organization skills with fierce attention detail
• Calendar Management expertise for the CFO, CLO and CTO
• Broad knowledge of all aspects of travel, both domestic and international
• Event planning experience with a creative flare for memorable experiences
• Exceptional verbal and written communication skills and use of judgment to articulate the importance of an issue
• Proficiency with Office 365 – Outlook, Word, Power Point, Excel, Zoom/TEAMS
• Poise, professional presence and high degree of integrity
• Capable of working with discretion and tact when exposed to confidential information
• Self-Starter, pro-active, resourceful and a sense of urgency
• Strong intuition and ability to develop and maintain high trust
• Comfortable working with limited instruction and guidance
• Ability to operate effectively and efficiently, deal with ambiguity and prioritize tasks in response to unexpected changes in priorities/requests
• Desire to help with a “can do” attitude no matter how large or small the task
• Strong interpersonal skills and approachable personality
• Aptitude to manage small projects
• Ability and resourcefulness to solve problems in the moment 
• Flexibility to work evenings and after hours as needed

What We Offer 

• Open Time Off
• Comprehensive healthcare and wellness programs
• 100% company-paid volunteer time
• 401k with a company match
• Pet Insurance
• Tuition/Continuing Education reimbursement program

At our core, Trintechers stand committed to fostering a culture rooted in our core values – Humble, Empowered, Reliable, and Open. Together, these values guide our actions, define our identity, and inspire us to continuously strive for excellence in everything we do.

Should you require (or need) accommodations throughout any stage of the recruitment process, please provide your requirements to [email protected] and we will work with you to accommodate your needs.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Trintech Inc., is a participant in the federal E-Verify program. This program allows employers to confirm the eligibility of their employees to work in the United States through an electronic verification process".

As required by law, we will verify the identity and employment eligibility of all persons hired to work at Trintech. For more information about E-Verify, including your rights and responsibilities, please visit www.e-verify.gov