St. Therese Catholic Academy (STCA) is seeking applications for a Business Manager. STCA is a Preschool through 8th grade elementary school located in the heart of the Madrona neighborhood of Seattle, just two miles east of downtown. STCA is a welcoming, diverse, and fatih-filled community that has been igniting the faith, minds and dreams of our students since 1927.
POSITION PURPOSE
The Business Manager plays a critical role in the daily operations of the school, overseeing administrative functions and supporting financial management. This position will work closely with the parish Director of Operations, school principal, bookkeeper and development team to ensure efficient financial and administrative operations of the school. This position will also work closely with members of the school community and foster a welcoming environment aligned with Catholic values. The position is 30 hours per week and is benefit eligible.
MAJOR DUTIES AND RESPONSIBILITIES - Maintain accurate school records, including student and staff files.
- Assist with maintaining the school calendar and scheduling events.
- Assist with budgeting and financial planning, including monitoring expenses and income.
- Oversee the payment of school-related expenses, ensuring adequate approvals are obtained and within budget.
- Coordinate and manage incoming payments, with timely bank deposits.
- Maintain up-to-date records in the student enrollment database; generate reports as needed for administrative and financial decision-making.
- Oversee the adminissions process, tracking application statuses and follow up with families as needed. Provide regular status updates to school leadership.
- Manage tuition billing and collections, ensuring accurate and timely processing of invoices and payments as well as communications with school families regarding financial accounts.
- Follow school established procedures for tuition collection.
- Work with development team to coordinate proper tracking of fundraising event proceeds in accordance with established procedures, including donation acknowledgement.
- Oversee tracking of reported service hours performed by school families.
- Assist families as needed with tuition assistance applications, providing timely communication and coordination between the families and school.
- Maintain employee records and assist with compliance of Human Resources policies.
- Ensure employees and volunteers are in compliance with the Archdiocese of Seattle's Safe Environment program.
SECONDARY FUNCTIONS - Model STCA core values for students and parents (Faith, Respect, Responsibility, Perseverance, and Compassion).
- Other duties as assigned.
QUALIFICATIONS - Excellent communication and interpersonal skills
- Strong organizational and time management abilities
- Adherence to strict standards of confidentiality and professionalism that promotes a positive, inviting environment
- Proficient with technology, including Microsoft Office Suite and Google Workspace, with ability to learn software applications used for school operations
- Avility to work both independently and collaboratively with accurace and attention to detail
- Demonstration resourcefulness and ability to multitask
- Possesses a strong desire to work within a Catholic school setting, with appreciation of STCA's racially and economically diverse, faith-based community.
- Minimum one year of administrative experience
- Experience in budgeting a plus
COMPENSATION - $31.00 - $36.00/hour range
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.
