Construction Project & Proposal Coordinator na Tidewater

About Us:
 Tidewater was founded in 1983 as an environmental consulting services provider in Baltimore, Maryland.  We entered the SBA 8(a) Program in 2004 where we gained valuable experience and built a formidable team of professionals. Between 2004 and 2013, the firm experienced unprecedented growth and eventually graduated from the program. Today, Tidewater has over 140 employees performing work across three lines of business: Environmental, Construction and Facilities. Tidewater is headquartered in Elkridge, Maryland, with additional offices in Powell, Ohio and Sorrento Valley and Sacramento, California. Our business spans over 75 multi-year government contracts and an average of 1000 projects annually for Federal, State, Municipalities and Commercial clients here in the United States and abroad.

We are proud to offer our clients and business partnerships an employee base that includes a dynamic mix of industry experts and hands-on field personnel. This includes program managers, engineers, geologists, scientists, health physicists, certified industrial hygienists, industrial hygienists, health and safety specialists, construction estimators, and IT/database/graphics specialists; as well as site superintendents, certified tank inspectors, licensed drillers, radiological technicians, lead/mold/asbestos assessors, HVAC licensed and certified personnel, and general field technicians and equipment operators.

Tidewater’s Construction Division provides construction services to Federal Clients throughout the United States and has provided services in over 30 countries worldwide. We execute projects using design-build and design-bid-build delivery methods. This Division maintains IDIQ construction contracts with multiple Districts of the US Army Corps of Engineers, NAVFAC, the US Department of State Overseas Building Operations (OBO), Army, and GSA.

Tidewater has developed a reputation for being very responsive and flexible and we pride ourselves on meeting project schedules and budgets, being able to execute multiple tasks concurrently, and responding to mission-critical client requirements. We consistently receive excellent references and commendations from our clients. In fact, Tidewater is the 2016 recipient of DoS OBO’s Small Business of the Year.

We have a proven record of executing projects safely without lost time injuries. Our safety program is based on the USACE EM 385-1-1 Safety and Health Requirements Manual and OSHA Standard 29 CFR 1926 to achieve a safe working environment with a safety-conscious work force. Tidewater has an established construction quality control (CQC) management system for construction projects to ensure installation and service is performed in compliance with design/contract documents.

Tidewater’s core values of integrity, collaboration, innovation, growth and service, guide employee decision making, relationship building, problem solving, and help to develop and achieve personal and professional goals. Through our Compliance Training modules, disseminated throughout the year, employees engage in Equality, Diversity, and Inclusion training, as well as Discrimination & Harassment training and many other topics critical to our organizational framework which strives to promote, fair treatment and full participation of all people and to create a positive work culture that fosters trust, respect, and engagement and contributes to our success and growth.

Tidewater values their workforce and provides a comprehensive and extensive benefit package, including a 401k and Roth program with employer contributions that are processed on a bi-weekly basis for all participants, a 401k college tuition program, Health, Dental & Vision Insurance, company sponsored and voluntary ancillary plans, parental paid leave, and tuition reimbursement.

Responsibilities Include:

• Proposal Coordination: Identify and interpret proposal requirements, track key proposal dates, amendments, and deadlines, and assist with the creation and formatting of technical and administrative proposal documents.
• Documentation Management: Review and maintain submittal logs, contract deliverables, and project documentation in compliance with federal and corporate standards.
• Pre-Award Support: Coordinate pre-proposal inquiries, collect resumes, and compile corporate data such as past performance, safety statistics, and training records.
• Personnel & Compliance Tracking: Track and maintain employee certifications, security clearances, training records, and CQM/OSHA documentation.
• Procurement & Financial Support: Issue purchase orders, assist with invoice tracking, and support procurement and budget management for ongoing projects.
• Subcontractor Coordination: Maintain subcontractor payroll compliance, track certified payroll submissions, and ensure proper documentation for all subcontracted personnel.
• Logistics Support: Coordinate travel plans, lodging, and access requests for field personnel assigned to project sites.
• Project Administration: Assist Project Managers in monitoring schedules, updating progress reports, and ensuring timely submission of deliverables and closeout documentation.

Requirements:

• Education & Experience: Associates or bachelor’s degree in construction management, Business Administration, or related field preferred; equivalent experience considered. 
• Industry Knowledge: 3+ years of experience in construction, facilities management, or federal contracting support roles. 
• Proposal Development: Working knowledge of federal proposal processes, FAR requirements, and formatting compliance-based documentation. 
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams); experience with project management or proposal tracking software is a plus. 
• Communication Skills: Excellent written and verbal communication with the ability to interact professionally with clients, subcontractors, and internal teams. 
• Organization & Time Management: Strong ability to manage multiple priorities, meet deadlines, and maintain accurate documentation across several projects simultaneously. 
• Attention to Detail: Demonstrated accuracy in managing project files, submittals, and compliance documents. 
• Certifications (Preferred): OSHA 30, CQM-C, or familiarity with EM 385 safety requirements is highly desirable.

What You'll Love:

• A dynamic blend of fieldwork, office tasks, and technical challenges
• The perfect balance of autonomy to lead your team.
• Opportunities for cross-training and exposure to a diverse range of clients and projects.
• A tight-knit community of experts who value collaboration and knowledge sharing.
• Comprehensive benefits package, including medical and dental coverage, company-paid life, short, and long-term disability insurance, a 401k match, tuition assistance, annual performance-based incentive bonus and more.
• A flexible work environment that promotes work-life balance.