Administrative Secretary (Human Resources) na Lake Forest School District

TITLE: Administrative Secretary, Human Resources

QUALIFICATIONS:

1. High school diploma or GED.

2. Minimum 5 years of secretarial/human resource/office management experience in a school district or educational setting.

3. Knowledge of applicable federal, state and district laws, regulations and policies related to human resource management.

4. Knowledge of state administrative code for teacher licensure and certification preferred.

5. Ability to collect, organize and analyze multiple sources of data in order to improve processes and procedures related to human resource management.

6. Excellent communication, organizational and interpersonal skills.

7. Proficiency in MS Office Suite of Applications and other state information management systems (PHRST, DEEDS, Data Service Center, etc.).

REPORTS TO: Human Resources Director

LOCATION: Central Business Office

JOB GOAL: Assists the Human Resources Director with implementing human resources management strategies to ensure smooth and efficient operations and employee certification.    

PERFORMANCE RESPONSIBILITIES:

1. Assists the Human Resources Director with developing a complete onboarding process for new employees and exit process for employee attrition.

2. Assists the Human Resources Director with the management, distribution and filing of all documents for the employee interview process.

3. Use of PHRST (Delaware personnel management system) to enter, maintain and manage accurate employee information.

4. Prepares, processes, and reviews supporting documentation related to employee licensure, certification, onboarding, and other personnel actions.

5. Participates in the review of internal personnel management policies and procedures to make recommendations for revisions as appropriate. 

6. Provides professional and courteous customer service and timely response to staff and community inquiries. 

7. Sorts, files, and retrieves statistics, records and other materials while maintaining confidentiality as required.

8. Ensures that proper documentation is included and organized in employee personnel records and prepares files for archives.

9. Ensures that an accurate and timely personnel report is created for scheduled Board of Education meetings.

10. Assists in preparing special studies, analyses and reports by gathering data, suggesting format, disseminating directives, and coordinating input (employment verification, seniority lists, background checks, etc.).

11. Mentors and trains other district secretaries in personnel management activities when appropriate.

12. Attend necessary state and local meetings and trainings to remain current on best practices and state regulations on personnel management and associated systems and software.

13. Ensures compliance with federal, state and local policies, procedures and internal controls.

14. Performs other duties as assigned by the Human Resources Director that pertains to the position of Administrative Secretary.

1. Satisfactory criminal background check prior to being placed on payroll.
2. Satisfactory child protection registry check.
3. Mandatory direct deposit of pay.
4. Documentation of Mantoux skin test results for entrance to school system.