HR Operations Coordinator na Legal Aid of Nebraska

Description

The HR Operations Coordinator is responsible for delivering high-quality human resources, and administrative support across the organization. This role combines human resources coordination with facilities planning and project management responsibilities to ensure efficient operations, compliance with policies, and a positive work environment.

Essential Functions

Human Resources

• Lead recruitment efforts to include candidate tracking, scheduling interviews, onboarding and offboarding.
• Complete new hire paperwork via the HRIS system and coordinate new hire orientation sessions.
• Assist with payroll, benefits, and HR programs.
• Lead undergraduate internship programs and support recruitment and onboarding for the Law Clerk program. 
• Responsible for updating HR and Operations policies and employee handbook content.
• Coordinate employee recognition programs and training sessions.
• Ensure compliance with federal and state regulations, HRIS records, and prepare reports as needed.
• Review and ensure consistency between HRIS and Case Management systems.

Operations

• Coordinate administrative services for assigned facilities, including procurement and tracking of technology, furniture, equipment, and supplies.
• Assist in creating, and updating, standard operating procedures (SOPs).
• Manage IT equipment to ensure inventory tracking is kept up to date. Coordination with other offices to verify equipment has been returned when an employee gives notice.
• Responsible for the management of LAN cell phones; to include distribution, tracking usage, and upgrades.
• Responsible for creating Omaha office security badges as well as ensuring they are shut off when an employee resigns.
• Coordinate the organization and file management for Contracts.
• Coordinate with the Manager of Marketing & Communications on employee communications.

Administrative

• Prepare reports, presentations, and documentation for leadership.
• Assist in processing invoices, expense reports, and purchase orders.
• Plan, organize, and execute meetings, special projects and events, collaborating across departments.
• Coordinate travel plans for employees attending training, conferences, seminars, etc.
• Prepare correspondence, photocopy, scan, and mail documents as needed.
• Provide customer service by responding to employee inquiries in a timely manner.
• Attend planning and development meetings as needed.
• Perform other related duties as assigned.
• Reliable and consistent attendance is required.

Requirements

Qualifications

Basic Requirements:

• Bachelor’s degree in human resources, Business Administration or a related field, will consider years of experience in lieu of degree.
• Five+ years of relevant experience in human resources, operations, or facilities management.

Preferred Requirements:

• Previous experience working in a nonprofit or client service-oriented setting.
• Familiarity with electronic scheduling tools.
• Strong verbal and written communication skills.
• Excellent organizational and time management capabilities.
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook and HRIS systems.
• Ability to interact professionally with a wide range of individuals.
• Dependability, discretion, and a positive, team-oriented attitude.

Physical Requirements:

• Primarily office-based with general office conditions
• Must be able to remain in a stationary position for extended periods and operate standard office equipment
• Ability to travel across the state as needed 
• Must be able to lift up to 15 pounds at times.