HR/Administrative Assistant - Front Desk na Highline Warren

Career Opportunities with Highline Warren

A great place to work.

ESSENTIAL FUNCTIONS

To Perform this job successfully, and individual must be able to perform each essential function.

• Control entry access to corporate headquarters.

• Provide a warm welcome to all Highline Warren visitors.

• Respond to general inquiries.

• Perform a variety of clerical duties, including typing reports and other documents and providing support as needed. Perform data entry to assist in maintaining databases as requested.

• Maintain office and facilities supplies, ordering office, forms, and misc. supplies as needed.

• Check in received goods, notifying appropriate individual regarding receipt of goods.

• Identify and contribute to continuous improvement efforts to reduce costs or increase productivity without reducing effectiveness.

• Maintain an open and candid working relationship with immediate supervisor/manager in discussing matters of importance.

• Adhere to established company values, practices, policies, and procedures at all times. Follow and support compliance with all applicable safety rules, laws, regulations, and standards.

• Demonstrate regular and punctual attendance at the assigned work location.

• Manage appointments for facility maintenance.

• Act as main point of contact for maintenance contractors and supply vendors.

• Provide support as needed for special events.

• Sort mail, scan as needed to work from home staff and manage office outgoing FedEx.

• Assist with Travel site(Concur) as needed.

• Assist with catering needs/ordering for meetings as needed.

• Assists employees and supervisors with basic interpretation of HR policies and procedures.

• Manages new hire processing for all exempt and non-exempt employees.

• Maintains confidential personnel files and personnel action.

• Assists with organizing and managing employee events.

• Conduct new employee orientations; administer pre-employment tests, conduct reference checks.

• Timely responds to reference checks, unemployment claims, and verifications of employment status.

• Assists HR team and manager with HR projects.

• Assists with benefits administration and compliance reporting.

• Provides backup recruiting, as needed.

• Obtain required employee�s Motor Vehicle Records

• Run reports as required.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

MARGINAL FUNCTIONS

The individual may be asked to perform other duties as requested.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

An individual qualified for this job must be able to:

• Efficiently operate a computer and demonstrate PC proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

• Recognize problems when they occur and to work toward the solution of those problems.

• Pay attention to details and pursue quality in accomplishing work duties and tasks. Look for opportunities to reduce costs or increase productivity without reducing effectiveness.

• Handle challenges skillfully, thoroughly, and effectively.

• Effectively and professionally communicate with co-workers, team members, and internal or external customers. Present information clearly and accurately.

• Independently take advantage of opportunities to improve or increase skills, abilities, and job knowledge.

• Make sure that work is delivered on time and of high quality.

• Develop good work practices in order to get the job done.

• Use equipment, resources, and time in an efficient and effective manner.

• Use good judgment when making decisions.

• Work in a cooperative manner with management, co-workers, internal/external customers, and vendors.

MINIMUM EXPERIENCE, EDUCATION, AND CERTIFICATIONS

• 1-2 years related experience

• High school diploma or equivalent

PHYSICAL DEMANDS OF ESSENTIAL FUNCTIONS

The physical demands described here are representative of those that must be met by an individual to successfully perform the Essential Functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is a desk-based job and will require the individual to remain seated for long periods of time and have the manual dexterity to operate standard office equipment such as computer keyboard, mouse, calculator, phone, copier/scanner, and similar machines.

• To assist in mailroom, receiving activities, and other administrative functions, the individual must be able to lift up to twenty-five pounds, with or without assistance.

ENVIROMENTAL CONDITIONS

The environmental conditions described here are representative of those the associate encounters while performing the Essential Functions of the job.

• The individual will work in an office setting in the same room as other individuals. Noise levels are average for an office and include conversation and/or office equipment noise.

ADA/ADAAA

The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act and Amendments.