POSITION: Executive Assistant
REPORTS TO: Principal
FLSA STATUS: Exempt
SALARY: $58,000 - $62,000 (DOE)
Higley Group is a dynamic portfolio of companies that began nearly 40 years ago with Automated Dairy and has recently grown through acquisition in the Magic Valley with diversified holdings across trades, manufacturing, automotive, and service industries. We are looking for an experienced Executive Assistant who can support our Executive team as we expand.
Higley Group prioritizes a safety-first environment while fostering a culture of teamwork, trust, and enthusiasm, all supported by a commitment to professionalism, collaboration and opportunities for professional growth.
This role is ideal for someone who is highly organized, resourceful, exceptional at communication, detail oriented and highly proficient in Microsoft Office Suite. If you thrive on continued learning and have a passion for supporting others, we encourage you to apply!
Job Duties:
· Organize and maintain the principal’s daily calendar, including scheduling appointments, and coordinating meetings both internally and externally to optimize the executive’s time
· Prioritize and respond to the principal’s emails and phone calls while acting as a point of contact between the executive and internal/external stakeholders.
· Organize, plan and prep meetings
· Plan and coordinate travel itineraries, flights, accommodations, and transportation for the executive team as needed, while being mindful of budget
· Manage all expenses for the executive team in conjunction with the accounting department
· Prepare presentations, correspondence, and reports in a manner that is accurate and professionally formatted when necessary
· Organize and take notes during meetings, ensuring necessary follow-up on actions items and maintaining records of discussions and decisions is completed
· Coordinate and plan meetings on behalf of the executive team with an emphasis on the principal’s meeting planning
· Coordinates and oversee property management tasks related to the company’s real estate portfolio
· Organizes and maintain company tax documents throughout the year to ensure they are accessible in an organized manner
· Organize, plan and execute details related to new company acquisitions ensuring all legal and regulatory standards are met in a timely deadline driven manner
· Manage various administrative tasks such as filing, data entry, and office supplies while supporting the daily operations
· Assist in special projects as needed & other duties as necessary
Skills:
· Excellent ability to prioritize and manage time effectively
· Strong ability to work in a fast-paced environment with a positive approach to the companies changing needs and priorities
· Excellent verbal and written communication skills
· Strong attention to detail
· Self-starter who can work independently with minimal direction
· Proactively identify issues and implement solutions independently
· Problem solves and utilizes individual judgment when appropriate
· Flexible schedule based on the immediate needs of the company
· Understands the importance of confidentiality and always handles sensitive information with discretion
· Strong interpersonal skills
· Abilit to identify and anticipate the principal’s needs
· Excellent writing, editing and proof-reading skills
· Excellent computer skills including proficiency in Microsoft Office Suite
· High proficiency in Microsoft Office Suite
Benefits:
· 401(k) & company match
· Medical insurance
· Dental insurance
· Vision insurance
· Vacation
· Sick
· Paid Holidays
Qualifications:
· Minimum of 3-5 years’ experience in supporting a senior executive or senior executive team
· Minimum of 3-5 years’ administrative experience
Physical Setting/Physical Requirements:
· In-Office position
· Ability to sit for long periods of time
Applicants must be able to pass a pre-employment drug test, background check and physical.
Higley Group is an Equal Opportunity Employer and provides opportunity to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
