Office Coordinator (Shuqualak, MS, US) na Industrial Products and Engineered Materials Solutions PMC | Huber

Position Summary

 Performs general office duties.  Responsible for accurate reporting in the areas of shipping, production, and accounts payable.  Assists with other accounting functions within the department as needed.

Principal Duties & Responsibilities

• Create, organize and maintain files in an accurate, neat, and efficient order for various departments.
• Maintains the inventory for office/vending supplies.  
• Coordinate meals for internal and external clients.
• Prepare special deliveries for mailings: receives and distributes incoming mail, collects, stamps and arranges pickup and drop off mail.
• Displays professionalism in receiving, screening and routing telephone calls and visitors to the proper parties.
• Responsible for the coordination of routine maintenance and care of the office equipment and plant vehicles assigned for office pool use. 
• Knows the policy and procedures of employee board sales.  Can handle an employee board sale. (Back-Up)
• Daily Production/Performance Reporting:  Works with team coordinators, quality technicians and shipping to ensure accurate data prior to distribution via e-mail.  Must have knowledge of press and board footage conversions.  Must be able to interpret the production data in order to validate for accuracy. 
• Responsible for the day to day reconciling of the reloads including transfer and invoicing of Finished Goods Inventory at reloads.  Performs Oracle Physical reports at month end.  
•  Can enter purchase orders into the system and can work within the system to locate purchase orders and identify the status of orders.
• Can process non-purchase order invoices.  Distributes to proper parties for approval and codes with proper account distribution codes.  Ensures timely mailings to Shared Transaction Services for payment of invoices.   Processes check requests. (Back-Up)
• Wood Payables – Has a working knowledge of the Integrated Land Management System. To be able to act as backup to the Wood Coordinator. Must be able to generate local checks to wood suppliers.  Downloads information regarding delivery tickets from scale house.  Run reports and be able to check for accuracy.  Post incoming checks from customers. Enter data for permits, usage dollar transactions, outside sales information.  Post local checks and balance for month end inventory and usage
• Responsible for the Scale house Security Policy.  Reviewing weekly to ensure counts match up with wood deliveries.
• Gathers data and produces the monthly Key Indicator Report. (Back-Up)
• Assists the plant controller with reconciling Capital Projects, researches month end data, reconciling inventory and closing process for Oracle/R5.
• Assists cost center managers by posting monthly financial results and be able to research and answer questions when needed.
• Ensures that the Administration Boundary areas are well maintained and improved through 5S practices.
• Assists the Plant Controller during month end close.
• Responsible for mobile equipment inventory taken by the end of year, each year.
• Reconciling P-Cards

Specialized/Technical Knowledge or Required Skills

• HS diploma or equivalent required
• Associates in Business or Accounting preferred
• Minimum of two years accounting experience
• Organizational skills
• Excellent attention to detail
• Proficiency in Microsoft Office
• Excellent oral and written communication skills
• Experience with Oracle ERP system a plus
• Able to work with a diverse group of people in a team environment by maintaining a consistently positive, cooperative, self-motived, professional attitude.
• Ability to handle confidential information