Executive Assistant na Drai's Afterhours, LLC

                                                                                                        Job Description

Position: Executive Assistant

Department: Executive

Reports to: High-net-worth individual

Salary Type: Exempt 

POSITION SUMMARY: The Executive Assistant supports a high-net-worth individual, their extended family, and business operations, providing comprehensive personal, household, and executive support. The ideal candidate is exceptionally organized, discreet, and adaptable, with the ability to manage complex schedules and shifting priorities across multiple domains.

ESSENTIAL FUNCTIONS OF THE EXECUTIVE ASSISTANT INCLUDE, BUT ARE NOT LIMITED TO:

PERSONAL & FAMILY SUPPORT

• Coordinate all personal travel arrangements including private jet scheduling, commercial bookings, and ground transportation.
• Act as liaison between the principal/family and private aviation, drivers, hospitality partners, and household staff.
• Assist with daily errands, personal shopping, gift sourcing, and special requests.
• Make reservations for high-end restaurants, entertainment, and events.
• Provide basic tech and device support to the principal and family members (e.g., troubleshooting, logins).
• Handle personal appointments and calendar management for family members.
• Pay personal bills, manage household/vendor invoices, and track expenses as needed. 
• Maintain strict confidentiality and handle sensitive personal matters with discretion.

HOUSEHOLD MANAGEMENT

• Manage household calendars and appointments across multiple properties (domestic and international).
• Coordinate with vendors, contractors, and service providers for repairs, installations, and ongoing maintenance.
• Support household staff with inventory, supply ordering, and in-store pickups.
• Oversee household vehicle needs including maintenance scheduling, DMV renewals, smog checks, and registration.
• Ensure smooth transitions and service continuity across different residences.
• Direct household staff, including drivers, housekeepers, and maintenance teams, as needed.

BUSINESS & EXECUTIVE SUPPORT

• Provide high-level administrative support to the high-net-worth individual, including managing their business calendar, scheduling meetings, and organizing events.
• Act as the central point of communication between the principal and key personnel across multiple businesses, ensuring alignment on priorities and timely follow-through.
• Coordinate all business and personal travel, including flights, accommodations, and itineraries.
• Conduct research and prepare reports, presentations, and briefing documents ahead of meetings.
• Make arrangements for business guests, clients, and VIPs on behalf of the principal.
• Manage business-related correspondence: open, sort, and respond to mail and emails as needed.
• Reconcile and submit receipts for company credit card transactions.
• Update ticket pricing across platforms (UrVenue, Wantickets, Ticketmaster) and distribute ticket sales data to senior management daily.
• Coordinate talent travel and logistics via private or commercial means.
• Perform general office duties including supply ordering and equipment maintenance.
• Serve as a backup assistant to additional senior leadership as needed.

ADDITIONAL RESPONSIBILITIES

• Lead or support ad hoc personal and business projects as directed.
• Maintain a positive, team-oriented approach and foster collaborative relationships across all environments.
• Demonstrate high discretion, reliability, and professionalism in all matters.
• Handle all tasks whether business, personal, or household with a proactive, solutions-oriented mindset.
• Assists and/or completed additional tasks as assigned

SKILLS / ABILITIES: 

• Demonstrate a positive attitude at all times 
• Keep an open and objective view 
• Listen empathetically and be respectful at all times 
• Communicate assertively 
• Maintain composure and stay focused 
• Maintain personal integrity 
• Work as a team, stay organized, multi-task, and prioritize 
• Must be tech-savvy and capable of quickly learning and navigating new platforms, devices, and apps
• Comfortable working in high-end, luxury environments and with high-profile individuals
• Communicate with employees and guests 
• Maintain confidentiality 
• Must be fluent in both written and spoken English Language 
• Must be able to print legibly 
• Consistently maintain a well-groomed appearance, posture, and hygiene 
• Handle a fast-paced and somewhat stressful environment with the ability to work under pressure

EDUCATION / REQUIREMENTS: 

• Proof of eligibility to work in the United States 
• 21+ years of age 
• Must have a valid driver’s license and access to reliable transportation.
• College Degree preferred
• Previous experience in a personal assistant, executive support, or high-touch service role is preferred.
• Proficient in Windows Office, Microsoft Office

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 

• Must be able to move quickly through work and set the pace in the office and/or venue 
• Must be able to work in small areas for extended periods of time throughout shift 
• Must be able to sit and/or stand for extended periods of time throughout shift 
• Must be able to stoop, bend, jump, twist, crouch, grip, carry heavy loads and maneuver quickly on level surfaces, as well as, up and down stairs
• Be observant and quick to respond to various situations 
• Must be able to read the computer monitors 
• Must be dexterous and able to participate in all service aspects 
• Must be able to lift up to 50 lbs and push/pull up to 150 lbs. 

WORK ENVIRONMENT & SCHEDULE: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions 

• Nightclub, bar, pool, lounge and/or restaurant environment 
• Work indoors and/or outdoors, exposed to hot and/or cold surfaces, steam, and wet floors 
• Work in an environment that is subject to varying levels of noise, crowds and smoke, the severity of which depends upon guest volume 
• Friendly, personal, and a willingness to interact with guests 
• Fast paced, high volume, high energy and loud working environment 
• Must be flexible on shifts and days off 
• Work varied shifts to include weekends and holidays 
• Work hours will vary 

EQUAL EMPLOYMENT OPPORTUNITY

Drai’s Afterhours, LLC is an Equal Opportunity Employer (EOE).  Qualified applicants are considered for employment without regard to race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, sexual orientation, genetic information, veteran status or any other characteristic protected by state or federal law.