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Administrative Partner na undefined

undefined · Ave Maria, Estados Unidos Da América · Onsite

Microsoft Excel

Microsoft Outlook

CRM

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PRIMARY PURPOSE:

About the Role

The Office of Advancement is on the move — an energetic, mission-driven, and championship-caliber team of professionals working together to build something extraordinary.

 

We are seeking an Administrative Partner (think: part executive assistant, part project manager, part air-traffic controller, and part morale officer) to join our growing office and provide exceptional support to the Vice President for Advancement and the Leadership team.


 If you thrive on organization, clear communication, technology, and the occasional dose of good humor, this might be the perfect role for you.

 

The Ideal Candidate

You are a natural at connecting dots, calming chaos, and bringing order and optimism wherever you go. You’re the kind of person who updates a CRM because it’s fun, proofreads a document just to make it sing, and can make a complicated schedule look effortless. You are friendly but firm, detail-oriented but flexible, and always professional, even when things get lively (which they will).
 
 You take pride in being the steady presence that keeps the office humming and the VP focused on what matters most: advancing the mission of Ave Maria University.

 


ESSENTIAL DUTIES AND KEY RESPONSIBILITIES:

 

Key Responsibilities

  • Serve as the chief organizer, scheduler, and coordinator for the Vice President for Advancement.
  • Manage calendars, meetings, travel, and correspondence with grace and accuracy.
  • Draft, proofread, and format documents, proposals, and donor communications — often on tight timelines.
  • Assist with special projects, donor events, and Advancement initiatives.
  • Use technology (Microsoft 365, CRM, and other software) to streamline processes, track progress, and keep everyone aligned.
  • Maintain confidentiality and discretion in handling sensitive information.
  • Support a collaborative, positive, and faith-filled team culture.

 

 

 

 

Location: Ave Maria University, on-campus in Ave Maria, FL (no remote)

 

Full-Time: 30-40 hours per week; Monday-Friday 8AM-5PM; open to 20-25 hours part time Mon-Fri between 8AM-6PM for the right candidate

 

Compensation: Competitive hourly rate, commensurate with experience, plus a comprehensive benefits package including medical, dental, and 401(k) for full-time employees

 

Why You’ll Love It Here

 

You’ll be joining a conscientious, faith-filled, and high-performing team that truly cares about the mission and about one another. Every day brings new challenges, meaningful work, and the joy of helping others make a lasting impact.
 
 If you’re looking for a role where excellence meets purpose — this is it

 

EDUCATION: Bachelor’s Degree strongly preferred, or equivalent experience.

 

CERTIFICATION: N/A 

KNOWLEDGE, SKILLS, EXPERIENCE AND ABILITIES: 

 

  • Bachelor’s degree preferred; equivalent experience considered.
  • Administrative, executive support, or project management experience.
  • Superb organizational and writing skills.
  • Tech-savvy and software-confident — adept in Word and Outlook, and willing to learn new tools. CRM experience is a bonus.
  • Ability to juggle multiple priorities with calm professionalism.
  • Thoughtful judgment, initiative, and attention to detail.
  • A warm and welcoming spirit — someone who lifts the tone of a room and helps others do their best work.
  • A sense of humor and humility — because in Advancement, flexibility and laughter go hand in hand.

 

PHYSICAL SKILLS AND ABILITIES: Requires ordinary ambulatory skills sufficient to visit other locations; the ability to stand, walk and manipulate (lift, carry, move) light to medium weights of 10 - 20 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, type and perform data entry, visual acuity to use a keyboard, operate equipment and read technical information, ability to hear in order to answer telephones and to communicate verbally, and the ability to sit for extended periods of time. 

WORKING CONDITIONS: Work is performed indoors with minimal safety hazards, and requires seated, standing, and movement work. 


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