Senior Settlements Accountant na Heritage Auctions

Description

Start your career with one of the nation’s fastest-growing auction houses, that focuses on treasured collectibles from Sports, Entertainment to Luxury Handbags and Fine Art.  

Headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. For almost 50 years, Heritage Auctions has been the largest auction house founded in the U.S. and serves more than 50 different auction categories, including Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more.   

SUMMARY: We are seeking a Senior Settlements Accountant for our Auction Settlements Department.

LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane 

BENEFITS:  

• Medical, Dental, Vision coverage  
• Paid time off  
• 401k savings plans 
• Onsite gym with access to a personal trainer 

COMPENSATION: Commensurate based on experience. 

RESPONSIBILITIES:  

• Supervision of assigned auction settlement team members and other settlement accountants
• Ensures all auction proceed payments are accurate, timely, properly authorized, and documented
• Ensures that accounting entries and processes for settlements are accurate and reconciled
• Responsible for continuous improvement and innovation in all auction settlement functions

DUTIES:

• Lead and train the assigned settlement team members 
• Organize the workload of the assigned settlement team members
• Close auctions once finalized and book daily journal entries
• Assist with the preparation of settlement statements for each consignor for each venue
• Verify consignor statements for accuracy and reviews sales reporting prior to making payments
• Calculate, enter, and review miscellaneous adjustments 
• Deduct customer accounts receivable from auction proceeds according to standard operating procedure
• Verify and change payee names as needed per authorized proceeds directives
• Prepare preliminary auction settlement statements
• Must be able to multi-task and maintain auction records at various stages of completion simultaneously for various auction categories
• Perform final accounts receivable review, balance the prices realized, prepare the check batch, verify checks posted fees, note the Auction Summary Report, and print auction settlement checks
• Post wires daily to the general ledger and assist with wire reconciliations
• Assist with booking advance payments, fees, and providing interest calculations as necessary
• Assist with providing documentation and research month-end close tasks
• Book accounting entries for adjustments, refunds, changes and corrections as necessary
• Follow up on requests to provide research, resolutions, and process documentation
• Assist with audit tasks and accounting projects
• Work on design and implementation for new ERP system

Requirements

EDUCATION and/or EXPERIENCE: Must have a Bachelor’s degree in a business field, preferably Accounting; 2+ years’ experience in Accounts Payable or Accounting preferred.

SKILLS AND ABILITIES: 

• Have excellent organizational and communication skills, both verbal and written
• Keen attention to detail
• Be highly proactive with a positive attitude
• have the capacity to handle heavy workloads and the ability to prioritize unexpected high-importance requests
• Experience with an ERP system is preferred
• Proficiency in Microsoft Office Suite, including:  

         - Word: document formatting, templates, and mail merge 

         - Excel: spreadsheets, formulas, pivot tables, v-lookups, data reporting, and analysis

         - Outlook: calendar management, task coordination, and handling high-volume correspondence 

PHYSICAL AND MENTAL DEMANDS: To perform this job successfully, the individual must be able to  withstand long periods of sitting, looking at a computer monitor, and phone handling for approximately 3-8 hours on a daily basis. Individual must be able to occasionally lift up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE