Business Coordinator na Georgia Department of Public Health (GA), GA

About the Department

Pay Grade: J

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Who We Are. We protect lives. The Georgia Department of Public Health (DPH) is the lead agency entrusted by the people of Georgia to protect lives and promote healthy lifestyles in communities throughout the state. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing for and responding to disasters.

What We Offer. As a member of the DPH team, you will join a group of passionate individuals dedicated to serving Georgians. Regardless of your role, you will contribute to protecting lives while enjoying a wide range of benefits.

• Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play.
• Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and the people of Georgia.  
• Work with a Dynamic and Diverse Team – Collaborate with employees who share ideas and leverage collective strengths. 
• Achieve Career Longevity – Take advantage of opportunities for learning and development that support a long-term career.
• Take Part in a Hands-on Working Culture – Work in a unique culture of active engagement and problem-solving, no matter your role.
• Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like yourself.

The Business Coordinator plays a key role in supporting the Administrative Services Manager by assisting with the daily operations and implementation of business initiatives within the State Office of Vital Records.  Working closely with the Department of Public Health (DPH) support functions, this position helps streamline administrative workflows, facilitates effective planning and reporting, and fosters efficient coordination across all departments.  The ideal candidate is highly organized and detail-oriented, with demonstrated experience in financial management, contract administration, procurement, and grants management, particularly within fast-paced environments.

Position Duties

• Maintain accurate records and logs for contracts with external service providers.
• Coordinate with DPH Procurement and Contracts to ensure timely tracking and prevent contract lapses.
• Provide administrative support for financial projects, routine business operations, and work order submissions.
• Oversee office purchasing and supply inventory; offer insights to support informed decision-making.
• Ensure data accuracy across systems and generate reports for senior management.
• Manage and process safety paper orders from counties.
• Process accounts payable (AP) and accounts receivable (AR) invoices.
• Coordinate procurement activities and prepare documentation for approvals.
• Manage vendor relationships, including handling Vendor Management forms and W-9 requests.
• Identify and implement process improvements to enhance operational efficiency.
• Verify deposits of cash, certified checks, and money orders.
• Perform additional duties as assigned.
  
  
  

Minimum Qualifications

Associate degree in Business or related field from an accredited college or university and one (1) year of experience related to area of assignment. 

Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.

Preferred Qualifications:

• 2+ years of experience in business coordination, project management, or administrative role.
• Experience preparing financial statements.
• Auditing experience.
• Experience with People Soft HR and Financials or similar platforms.
• Demonstrated proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
  
  

Other Qualifications

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. 

The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

Employment Information

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.

DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

Relocation assistance is not provided.

In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department. 

ADA Statement

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email [email protected]. 

DPH is an Equal Opportunity Employer

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not receive an interview.  DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

BENEFITS

Standard Benefits for Full-Time Salaried Employees
 In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long-term care, and life insurance.

Standard Benefits for Part-Time Employees

Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.

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