Project Assistant - Digital Amanuensis na Allied Talent Partners
Allied Talent Partners · Johannesburg, África do Sul · Remote
- Professional
Allied Talent Partners (ATP), a Three Cairns Group initiative, is a mission-driven, not-for-profit talent marketplace focused on solving the human capital bottlenecks slowing down sustainable development efforts in emerging economies, with an initial focus on Africa. ATP connects vetted, experienced, context-relevant professionals to high-impact opportunities in energy access and sustainable development – strengthening local capacity and fuelling economic vitality. We specialize in fixed-term, deliverable-driven engagements – from interim leadership and generalist projects to niche technical expertise – handling project scoping, talent vetting and matching, contracting, payroll, and compliance so that our clients can focus on impact.
High-Level Overview
The Client is a global investment-focused network of institutional members - including sovereign wealth funds, asset managers, and private investment firms - working to integrate climate risk and sustainability into long-term strategies. The Client engages with key global stakeholders to accelerate the economic case for decarbonization, with a strong focus on supporting transitions in the Global South.
The Client is seeking a Project Assistant (Digital Amanuensis) to strengthen meeting documentation, knowledge management, and task coordination across distributed teams. The role will operationalize an AI-enabled workflow that captures, summarizes, tags, and routes meeting outputs at scale, with a strong focus on reliability, confidentiality, and throughput. The Project Assistant will provide structured operational and knowledge support to leadership and project management teams in a fast-paced, international, mission-driven environment.
Role and Responsibilities
Role: Project Assistant - Digital Amanuensis
Direct Report: TBD
Candidates Required: 1
Key Deliverables:
Direct Report: TBD
Candidates Required: 1
Key Deliverables:
- Knowledge & Documentation Management: Ensure accurate capture, organization, and storage of meeting transcripts and notes; maintain clear file structures and metadata to support easy retrieval and synthesis.
- Information Flow & Task Coordination: Convert raw meeting outputs into structured summaries, track follow-up actions, and route information to the correct stakeholders in a timely manner; high daily volume of summaries (8–10 sets/day) with a 24–48h turnaround; ensure accurate routing to project leads and reviewers across global time zones, including weekends where necessary.
- Expert Review Support: Work closely with project leads and sector experts to refine summaries, validate accuracy, and ensure outputs reflect the right context and substance before distribution.
- Process Improvement: Refine and document workflows (e.g., SOPs, templates) to improve consistency, efficiency, and knowledge capture across the organization.
- Confidentiality & Quality Assurance: Review AI-generated outputs for clarity, accuracy, and compliance with confidentiality standards before distribution.
- Support to Leadership & Teams: Provide back-office and content support to project leads, helping prepare materials for meetings, workshops, and member engagement.
- Capability Building & Growth: Grow into the role by developing subject matter awareness, learning organizational systems, and gradually taking on higher-level responsibilities; demonstrate a growth mindset and curiosity to expand impact over time.
Requirements
Experience Required:
- 2–5 years in administrative, project coordination, or operations roles; remote/distributed team experience strongly preferred.
- Proven ability to manage follow-ups, deadlines, and internal task tracking at scale.
- Experience creating SOPs and working with AI-enabled documentation tools (e.g., Scribe, Otter.ai, ChatGPT) and screen recording.
- Familiarity handling confidential information in alignment with GDPR or equivalent frameworks.
Technical Requirements:
- High digital fluency; proficiency with Microsoft 365 (Teams, OneDrive/SharePoint, Outlook), Trello (or Asana/Notion equivalent), and basic Office suite.
- Comfort with AI note-takers/transcription tools and prompt-driven summarization workflows (with provided prompts).
- File taxonomy management, tagging/metadata, versioning, and searchable archives.
Other Skills:
- Meticulous, organized, and structured thinker with strong written synthesis skills.
- Proactive communicator: able to liaise with project leads, anticipate needs, and ask clarifying questions.
- Intellectually curious with a growth mindset - eager to learn about sustainability, investment, and global transition topics.
- English working proficiency required; French is a plus (English prioritized for this role).
- Mission alignment with climate, sustainable finance, and/or nonprofit operations.
Working Arrangement
Location: Fully Remote – African candidate preferred
Language: English & French
Travel: None
Terms of agreement:
Start Date: ASAP
Contracting Period: 12 -24 months; possibility to convert to full time
Location: Fully Remote – African candidate preferred
Language: English & French
Travel: None
Terms of agreement:
Start Date: ASAP
Contracting Period: 12 -24 months; possibility to convert to full time
