Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
- Responsible for payroll and maintaining daily staff attendance data and supplying them with correct paper work
- Responsible for Guest Teachers (arranging for teachers during their absences on Aesop), and class coverage within the building and time logs
- Responsible for Instructional & Office Supplies, maintaining inventories of supplies for the purpose of ensuring items' availability
- Monitor Xerox maintenance, supplies and copy codes
- Responsible for all Instructional & Office Supply Catalogs, Curriculum Catalogs, Service Book Catalogs, Resale Workbooks
- Responsible for checking in all supplies
- Responsible for School's Site Based Accounting (Business Plus) and all Activities Accounting which includes Fundraiser, Service Fees, Yearbook,
- Responsible for all Deposits and maintains appropriate records
- Responsible for Service Fees (Collections, Notice of Late Fee Payments, Record of Waived or Reduced Waived Fees)
- Responsible for yearly Registration and Collection of Fees
- Responsible for Destiny Textbook ordering and inventory
- Responsible for submitting Charter Bus Forms on line, "C" Forms, Payment Vouchers (using correct accounting codes and procedures), Fire Drills, Disaster Drills
- Performs general clerical functions and record keeping (e.g. answering phones, mail, copying, faxing, etc.) for purpose of supporting assigned administrator and/or site with necessary materials
- Responsible for School Dude
- Responsible for typing reports, memos, forms, and other correspondence as needed
- Responsible for organizing Starting and Ending the School Year office work
- Responsible for issuing Room Keys
- Building Event Coordinator (Registration, Parent Teacher Conferences, Professional Development Meeting
- Responsible for Raptor management
- Other duties as assignment by Building Administrators
Physical Requirements of Position: - Ability to routinely lift/carry office supplies and printed materials weighing up to 50 lbs
- Ability to communicate so others can clearly understand a normal conversation in person and/or on the telephone
- Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner
Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
- Experience with Quicken, AESOP, Infinite Campus, Microsoft Word, Excel Programs, Charter Bus Forms
- Experience with Work Processing, Data Base, Spreadsheet
- Ability to work in an office team environment in an effective, positive way
- Ability to provide public relations and effective communications with staff, parents, and community in a friendly and positive manner
- Ability to handle multi-task assignments with constant interruptions
- Must have strict confidentiality with written and spoken communications
- Must have a high school degree or GED
