Administrative Coordinator - G118 Finance na Columbus Consolidated Government, GA

About the Department

This position is responsible for assisting the Director in managing the administrative operations of the department to include budget management, processing payments, oversight of contracts, and maintaining all records related to the Pension Board.

• Assists the Director in managing the administrative operations of the department.
• Assists the Director with the negotiation, preparation, and maintenance of E-911 contracts.
• Assists with the reporting and collection of E-911 payments.
• Serves as recording secretary for the Pension Board; prepares agendas; records and transcribes minutes; distribute information to Board members; schedules conference room.
• Prepares and enters cash receipts; advises corresponding departments of revenues received.
• Processes all information and documents needed for new hires; Prepares, maintain and secure personnel files for all employees; enter all personnel actions.
• Assists with year-end audit; prepares and manages the annual budget for the Finance Director’s office; processes purchase requests for the Director’s office and other departments as needed.
• Processes biweekly department payrolls, which consists of mileage, sick and vacation data.
• Composes correspondence, memoranda, letters, reports, charts and other documents under general direction of own initiative to expedite the process and completion of work.
• Answers department phone lines and assists visitors at the counter as necessary.
• Performs administrative duties in support of the Columbus Building Authority; schedules meetings; maintains records.
• Processes and coordinates travel arrangements for department personnel.
• Performs other related duties as assigned.

Position Duties

• Knowledge of office administration principles and practices.
• Knowledge of general accounting principles.
• Knowledge of applicable state, federal, local laws, and regulations.
• Knowledge of record keeping, report preparation, filing methods, and records management.
• Knowledge of the principle and practices of budget management and administration.
• Knowledge of the principles and practices of basic government accounting.
• Skill in problem solving and decision making.
• Skill in researching, compiling, and summarizing a variety of statistical and informational data.
• Skill in oral and written communication.
• Skill in analyzing and resolving office administrative situations and problems.
• Skill in utilizing financial computer software programs

Minimum Qualifications

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.

Other Qualifications

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects.

• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Talking 1- expressing ideas by spoken word.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading. 
• Visual Acuity 2 - color, depth perception, field of vision. 
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.