Police Records Clerk II na Salt River Pima-Maricopa Indian Community, AZ
Salt River Pima-Maricopa Indian Community, AZ · Scottsdale, Estados Unidos Da América · Onsite
- Professional
- Escritório em Scottsdale
About the Department
Definition: Under general supervision of the Police Records Supervisor, this position will be required to perform any/all of the duties of a Police Records Clerk I, and serve as the quality control point for National Incident-Based Reporting System (NIBRS) reporting. Police Records Clerk II are assigned to shifts, which may include nights, weekends, and holidays. This job class is treated as FLSA Non-Exempt.
Essential Functions: Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be comprehensive list of tasks performed by all positions in this classification.
Position Duties
- Prepares training materials to address error trends and improve reporting proficiency.
- Train other employees to process and review case reports to meet all required standards for NIBRS reporting.
- Build a positive and collaborative rapport with all sworn personnel to assist and guide them through the requirements for NIBRS reporting.
- Review and interpret case report narratives to ensure all reported information is captured accurately per NIBRS guidelines.
- Correct any necessary changes within the records management system to ensure NIBRS audit is error free.
- Prepare the monthly statistical reports for submission to the Bureau of Indian Affairs and/or Federal Bureau of Investigations.
- Provides feedback on internal operations to improve processes related to NIBRS reporting.
- Remain current on all NIBRS requirements
- Codes and inputs a variety of case and offense records into a personal computer-based records management system and maintains an accurate and current database of criminal activities.
- Scans document, files and maintains files of departmental records including police reports, computer records and other documents.
- Greets individuals on the phone and in person to respond to numerous inquiries and requests.
- Performs other job-related duties as assigned to maintain and enhance department operation.
Knowledge, Skills, Abilities and Other Characteristics:
- Knowledge of National Incident-Based Reporting System codes
- Knowledge of customer service and communication techniques.
- Knowledge of record keeping procedures.
- Knowledge and proper use of Business English including spelling and punctuation in preparing written documents with clearly organized thoughts, using proper sentences.
- Knowledge of the confidentiality requirements of police records and information.
- Knowledge of who is authorized to receive the various types of information available in the records systems.
- Knowledge in operating a personal computer and related software.
- Knowledge of SRPMIC Policies and Procedures and police department Operation Orders.
- Skill in establishing and maintaining effective working relationships with law enforcement employees, agents of the court, and the public.
- Skill in understanding and following complex written and verbal instructions and procedures.
- Skill in operating a variety of standard office equipment.
- Skill in utilizing Microsoft Word, Excel and PowerPoint.
- Ability to process and retrieve information on the police department’s records management system.
- Ability to analyze police reports and narrative information for statistical reporting.
- Ability to recognize omissions and errors.
- Ability to work in strict time restraints to meet data submission deadlines.
- Ability to respond appropriately to requests and inquiries in a tactful and courteous manner.
- Ability to perform multi-tasks with numerous interruptions.
- Ability to accurately proofread numerical and text data.
- Ability to communicate clearly and concisely both orally and in writing.
- Ability to work independently with minimal supervision.
- Ability to maintain effective working relationships with coworkers, supervisory personnel, sworn personnel, internal and external customers.
Minimum Qualifications
- Education & Experience: Graduation from high school or GED equivalent and two (2) full years of as a Police Records Clerk I with the Salt River Police Department.
- Special Qualifications: Successful completion of Police Department background investigation. Obtain and maintain a Level A Terminal Operator Certification by the Department of Public Safety.
- Equivalency: Any equivalent combination of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered.
- Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.
Other Qualifications
- Positions in this job class are subject to working a rotating schedule which may include nights, weekends and holidays.
"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.
In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).
Documents may be submitted by one of the following methods:
1) attach to application
2) fax (480) 362-5860
3) mail or hand deliver to Human Resources.
Documentation must be received by position closing date.
The IHS/BIA Form-4432 is not accepted.
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters. Candidatar-se agora
