Athletics Operations Administrator (Hammond, IN, US) na Purdue University

University Profile

Part of the internationally respected Purdue University system, Purdue University Northwest offers world-class educational opportunities at an excellent value on two culturally diverse, student-centered campuses, located in Northwest Indiana and near Chicago. You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away. Purdue Northwest has approximately 9,000 students and offers more than 70-degree programs at the baccalaureate, masters, and doctoral levels. Purdue Northwest Athletics consists of 500 student athletes and 23 sports competing in NCAA Division II, Great Lakes Intercollegiate Athletic Conference, and the American Collegiate Hockey Association. Intercollegiate athletic teams are fielded in men’s and women’s ice hockey, baseball, men’s and women's basketball, men’s and women’s cross country, esports, women’s flag football, men’s and women’s golf, men’s and women’s soccer, men’s and women’s tennis, men’s and women’s track and field, softball, stunt, and women’s volleyball.  For more information on the Purdue University Northwest athletics program please go to PNWathletics.com    

Duties and Responsibilities of Athletics Operations Administrator

• Organize and update the home master schedule, including games and special events. 
• Serve as game day manager for athletic competitions 
• Coordinate event setups including venue preparation, signage, and safety protocols. 
• Communicate with visiting teams, game officials, and internal staff to confirm schedules and logistics. 
• Organize event staff, including ticketing, security, and student workers. 
• Monitor crowd control and safety in coordination with campus security or local law enforcement. 
• Troubleshoot and resolve operational issues in real-time. 
• Collect feedback from coaches, officials, and staff for future improvement.
• Manage payment of officials through RefQuest for multiple sport.
• Update and distribute the PNW Travel Guide for officials and visiting teams.
• Manage game contracts for home and away competitions 
• Facilitate hotel contracting for team travel with contracts office, ensuring contracts are reviewed, signed, and countersigned. 
• Serve as van driver for athletic team competitions 
• Assist in the planning, implementation, and execution of special event logistics for Sports Fest, Hall of Fame, Mane Event, Annual Athletic Banquet, and Golf Outings 
• Serve as point of contact in the Athletics office, assisting coaches, staff, students, and the public with inquiries. 
• Process purchase card transactions and invoices for coaches and staff. 
• Oversee purchasing of office supplies, team equipment, and departmental needs. 
• Maintain records of athletics staff annual trainings and certifications. 
• Manage onboarding of student workers and temporary hires for the department. 
• Prepare payroll spreadsheets for temporary hires to assist coaches and supervisors. 
• Send biweekly payroll email reminders to staff to ensure timely submissions. 
• Serve in Fitness Center and monitor faculty, staff, and student utilization and prepare utilization reports 
• Process Fitness Center new membership registrations and coordinate with the Bursar’s Office for payment processing 

Benefits of Athletics Operations Administrator

• Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Accrue 15 days’ vacation your first year, then 22 days’ vacation your 2nd year plus rollover
• University contribution of 10% to retirement (3 year waiting period)
• University contributions to Health Savings Account –
  • Plus a chance to earn more through participating in University Wellness Initiatives
• 10 paid holidays
• Employee Wellness Programs
• Paid Parental Leave after one year of service
• Tuition remission for you, your spouse and dependent children at any Purdue campus
  
  

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Education of Athletics Operations Administrator

• Bachelor’s degree in Communications, Business Administration, Management, or a related field. 
• An equivalent combination of education and experience will also be considered. 

Experience of Athletics Operations Administrator

Core Competencies of Athletics Operations Administrator

• Must have the ability to use good judgment, multitask, manage multiple priorities and meet deadlines in a fast-paced environment. 
• Must have excellent verbal and written communication and organizational skills. 
• Must have the ability to take initiative and work at times with little to no direction and under very minimal supervision. 
• Must have the ability to maintain confidentiality and work effectively with diverse groups of individuals. 
• Must have the ability to navigate databases and other computer programs
• Must have excellent computer skills. 
• Must be able to provide excellent customer service to internal and external customers and ability to interpret and communicate University policies and procedures. 
• Must be able to adapt well to changes and willing to learn new things. 
• Must be able to conduct oneself in a positive and professional manner. 
• Must have the ability to proofread and edit written materials.
• Ability to maintain a flexible work schedule that will include weekends, early and late hours to manage events. 
• As a part of the job responsibilities associated with this position, knowledge of rules and regulations set forth by the NCAA and conference should be maintained, reviewed and practiced to ensure compliance relative to those applicable duties. 

Additional Information

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an equal opportunity/equal access university.

Purdue University Northwest (PNW) is a student-centered university that transforms lives through innovative education, impactful research and community engagement. Located in Northwest Indiana in the greater Chicago area and near the Indiana Dunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate, master’s and applied doctoral levels.

Purdue Northwest employs more than 1,000 faculty and staff members for operations at its main campus in Hammond, Ind., and its branch campus in Westville, Ind., plus additional sites in Northwest Indiana including the Gabis Arboretum near Valparaiso, Ind. PNW’s values reflect the university’s commitment to respect, innovation, a student-centric university, and excellence.

PNW is consistently ranked among the best public regional universities in U.S. News & World Report’s annual Best Colleges report and is recognized as a First Scholars institution as well as an Innovation and Economic Prosperity University. With its vision to cultivate leaders, inspire excellence, and impact our world, PNW advances the socioeconomic mobility of its students and positively impacts regional development.

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